Administrator/ Typist

Go back Calderdale and Huddersfield NHS Foundation Trust

Administrator/ Typist

The closing date is 28 May 2026

We are looking for a motivated and detail-oriented Administrator/Typist to join our supportive administrative team, working within the specialty of General Surgery. This role is essential in ensuring the smooth running of our administrative processes and supporting clinical staff with accurate and timely documentation.

Main duties of the job

• Typing both audio and copy.
• To act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality.
• To be able to prioritise workloads and have the ability to work under pressure maintaining accuracy and meeting deadlines.
• Typing of letters from clinics and any other general correspondence where necessary.
• Clerical tasks as required, i.e., photocopying, scanning, answering telephones etc, to support team members.
• On the request from the Patient Pathway Manager, you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
• To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
• Offer advice and support and demonstrate duties to new members of staff.
• To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
• Undertake any other ad hoc duties as requested by the Patient Pathway Manager or Administration Manager

About us

We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members - patients, staff and the local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.

Job responsibilities

Please see the attached job description and personal specification for more detail about the role, responsibility and essential and desirable criteria.

Person Specification Qualifications/ Training

• Maths & English GCSE of equivalent
• Computer Literate with excellent keyboard skills
• RSA II typing/ word processing
• Medical terminology

Knowledge, Experience & Expertise

• Experience of working in a busy office environment (to deadlines and targets)
• Knowledge of software packages such as Word, Excel
• Willing to undertake further development/training
• Experience of working in an NHS environment
• Experience of working with Winscribe digital dictation & Dragon Dictation
• Knowledge of EPR
• Knowledge of Referral to Treatment

Communication & Relationships

• Excellent written and verbal communication skills
• Able to work as part of a team
• Able to use initiative appropriately
• Able to prioritise work to meet deadlines
• Ability to maintain high standards and accuracy of work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Calderdale and Huddersfield NHS Foundation Trust

Full-time,Flexible working,Home or remote working