Administrator-Theatres Stores and Equipment

Administrator-Theatres Stores and Equipment NHS AfC: Band 3 Main area Theatres Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week Job ref 792-A

Site Lister Hospital Town Stevenage Salary £24,937 - £26,598 per annum Salary period Yearly Closing 22/01/:59

Here at East and North Hertfordshire Teaching NHS Trust

Our mission is:

Providing high-quality, compassionate care for our communities

Our vision to 2030 is:

To be trusted to provide consistently outstanding care and exemplary service

Our values - We want our staff to believe in, demonstrate and live our values in everything we do. Our values are:

Include

We value the diversity and experience of our community colleagues and partners, creating relationships and climates that provide an opportunity to share, collaborate and grow together.

Respect

We create a safe environment where we are curious of the lived experience of others, seek out best practice and are open to listening and hearing new ideas.

Improve

We are committed to consistently delivering excellent services and continuously looking to improve through a creative workforce that feels empowered to act in service of our shared purpose.

Job overview We are recruiting for a Administrator-Theatres Stores and Equipment who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

The post holder will assist with the receipt, order and distribution of equipment within East and North Hertfordshire NHS Trust and support the Equipment and Stores Service Coordinator, Service Manager, EBME staff and Nurses with ordering new equipment, maintaining existing equipment and contracts and improving the equipment compliance.

The Administrator will be accountable for Theatre equipment and stock inventory, ensuring equipment is compliant, consistently maintained and serviced. Stock levels are to be checked and maintained. As part of the Theatres delivery programme, this may be extended to other areas such as EBME, HSSD, Estates and across other departments.

At the heart of everything we do are our core values: Include, Respect, and Improve. We encourage you to embrace these values throughout the recruitment process and in your role with us.

Main duties of the job The post holder will check daily and ensure that any broken or out of service equipment is taken to EBME and/or reported to the supplier. Bringing replacement equipment to the department from EBME where appropriate.

Order, receive and process internal requisitions via the Trust's online computerised system for all Theatre equipment, service contacts and stores items (excluding drugs) in a cost effective and timely manner and in line with Trust procedures.

Monitor, report and update the asset register for Theatre equipment for the basic inventory program.

Ensure all equipment and service contracts are in date, equipment is stored correctly, and any out of date equipment/contracts are reported and dealt with accordingly.

Working for our organisation At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

We run the following hospitals:

• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford

We have ambitious plans to become an outstanding, patient led Trust where dedicated staff provide high quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.

We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Detailed job description and main responsibilities Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.

Person specification Previous Experience

• Ability to work closely with all grades of staff
• Adaptability, ability to prioritise work
• Experience in a comparable purchasing/logistics/retail environment or admin experience
• Previous experience in healthcare setting

Skills

• Ability to communicate in a variety of settings with patients & staff of varying levels of understanding
• Self motivated
• Ability to be Flexible and work as part of a wider team
• IT skills to include spreadsheets and databases
• Analytical skills

Qualifications

• GCSE Grades A C or equivalent in English and Maths
• Able to Demonstrate moving and handling techniques
• Computer literacy to RSA level 2 or above

When you apply

Please note we do not offer visa sponsorship for roles unless clearly stated in our adverts. This means even if you have the right to work currently but will require a new sponsorship to work for our Trust your application will not be considered.

Vacancies may close earlier than the advertised closing date where a high volume of applications are received. We therefore encourage you to submit your application as soon as possible to avoid missing out on the opportunity to join the Trust or develop your career with us.

While we recognise that AI can support in drafting an application, you are encouraged to clearly demonstrate your personal skills, experience and behaviours that align with the role, and this is usually best done in your own words. We reserve the right to review all applications for the use of AI tools and where this is inconsistent with our values and standards of behaviour your application may be rejected.

All correspondence relating to vacancies will be via the e mail address you have provided on your application form. Some servers automatically send e mails to your junk mail so please check as well as your inbox.

Secondments/Fixed term

Where a vacancy is advertised as a temporary position, the duration will be specified in the advert. If the vacancy becomes permanent towards the end of the specified duration, the successful applicant may not be required to re apply and can be slotted into the role on a permanent basis if appropriate.

If you are an internal applicant applying for a temporary working arrangement, please see the attached notes on secondments.

Committed to our Community

East and North Hertfordshire Teaching NHS Trust is committed to equality, diversity and inclusion for all job applicants, staff, patients and the wider community. We want to create a workforce which represents the communities we serve. We are on a journey to become a more inclusive organisation and we welcome applications from everyone regardless of their background. In particular we encourage applications from candidates with disabilities, and candidates from Black, Asian and Minority ethnic (BAME) backgrounds who are currently under represented in various parts of our workforce.

We understand the importance of balancing work and home life. We are committed to support flexible working for our staff wherever possible and all our employees are given the opportunity to discuss potential for flexible working.

We are proud to be a Disability Confident employer and achieved our status in 2019.

We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact us by emailing .

We are also proud to support our UK armed forces by supporting Reservists, Cadet Instructors, Veterans and military spouses/partners into employment and offering supportive policies that value their contribution to the community and to our Trust.

We are committed to being a carer friendly environment, addressing the complex needs of families with caring responsibilities. In partnership with Carers in Hertfordshire, all our working carers have access to support from recruitment. We are also a member of Carers UK, providing resources to make balancing work and caring easier. Our approach is inclusive, recognising diverse challenges and creating a supportive environment where carers feel valued.

King's Trust Support

If you're aged between 16 and 30 years old, you can get FREE employability support from The King's Trust. The King's Trust will help build your CV and cover letter, offer advice and top tips for future interviews and support you with research about working in the NHS. Please contact Enquiries.H& for support.
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