Administrator

Role

Administrator

Contract

3 months

Location

Leeds, UK

Working Shifts

Fulltime - 40 hours a week - Monday to Friday 7:30am to 4:00pm

Job Purpose

To provide comprehensive administrative and financial support to the Greenwich contract, ensuring accurate record keeping, timely processing of documentation, and full compliance with company policies and legislative requirements. The role will support operational efficiency by business partnering with the Site Accountant and maintaining effective relationships with internal and external stakeholders.

Key Responsibilities Administrative & Operational Support

• Provide day to day administrative support to the Greenwich contract team.
• Maintain accurate, secure, and up to date records relating to payroll, personnel, agency staff, training, HR, purchasing, stock and safety documentation.
• Manage incoming correspondence and respond to queries in a timely and professional manner.
• Organise and maintain digital filing systems to ensure easy accessibility and audit readiness.
• Maintain office consumables, PPE stock levels and office equipment, reordering as required.
• Liaise effectively with internal departments and external suppliers to ensure smooth operational delivery.

Purchasing & Supplier Management

• Facilitate the end to end purchase order process, including:
  • Sourcing new suppliers
  • Obtaining and evaluating quotations
  • Raising purchase orders (via Workday)
  • Communicating with suppliers
  • Chasing outstanding or missing orders
  • Receipting purchase orders

Finance & Commercial Support

• Track expenses and support financial control processes.
• Prepare, process and reconcile supplier invoices, ensuring:
  • Correct rates are applied
  • Accurate tonnage and disposal data are recorded
  • Dates and supporting documentation are verified
• Raise client invoices within contractual deadlines.
• Submit weekly performance and operational data to the client within agreed timescales.
• Maintain and monitor trackers related to waste movements and other contract specific reporting requirements.
• Provide administrative support to the Site Accountant and finance function to ensure accurate financial reporting and compliance.

Compliance & Health & Safety

• Ensure compliance with all company policies, Health & Safety standards and legislative requirements.
• Report accidents, incidents, near misses, hazards or safety concerns promptly to the Leadership Team.
• Attend and complete all mandatory and role specific training.

Continuous Improvement

• Identify opportunities to improve administrative processes, systems and site efficiencies.
• Support the wider team in delivering contractual obligations to the client.
• Undertake additional tasks as directed by Site Management.

Qualifications, Knowledge & Skills Essential

• Excellent organisational and time management skills.
• Strong attention to detail, particularly when handling financial and operational data.
• Good communication skills (written and verbal).
• Intermediate proficiency in Microsoft Office applications, particularly Word and Excel.
• Analytical mindset with strong problem solving ability.
• Proactive approach with the confidence to suggest process improvements.

Desirable

• Experience in a similar administrative or finance support role.
• Familiarity with Google Workspace (Docs, Sheets, Drive).
• Experience using Workday.
• Experience with Elemos and/or Sage.