Administrator

Administrator

The closing date is 21 April 2026

This is a fixed term contract expiring on 30 June 2026.

Responsibilities

• Greeting service users and professionals, answering phones, monitoring an email account for work and processing messages appropriately.
• Ordering, booking appointments and transport, updating clinical systems.
• Covering reception or other wards and performing general administrative duties.
• Using Microsoft Office packages - essential - and full training on the Trust's database system.
• Working as a member of the Directorate's Administration Service to provide a high quality and efficient service and to support other areas as requested.
• Operating as a centralised administration service to support clinical services and functions within the Trust's localities.
• Ensuring the timely and accurate recording of all activity across services using Trust information systems.
• Providing cover for absences across all services and locations; occasionally relocating to provide this cover.
• Working on a rota system to cover core office hours where appropriate.
• Maintaining safeguarding confidentiality - a pre requisite for every Administration Assistant / Receptionist.
• Providing administration duties on behalf of these services as required.

Person Specification

• Good standard of general education.
• Experience with Microsoft Office Suite.
• Knowledge of Trust ITT systems and software packages, including Mobius, QFlow and SystmOne.
• Minimum of 3 years experience in a similar role.
• Good oral communication skills and fluency in English.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a Disclosure and Barring Service check (formerly CRB) is required.

Employer

Essex Partnership University NHS Foundation Trust

Benefits

• 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
• Excellent pension of up to 14.5 % of your pensionable pay.
• Staff discounts - Blue Light Card, NHS discount offers, and other benefits.
• £8 000 relocation package if you move to Essex to join us.
• Season ticket loans are interest free to cover travel costs (tram, rail, or bus).
• Flexible working available from day one for most roles.
• Job share options are welcomed.