Administrative Officer

School Administrator

Salary: SC3 SCP5-6 - £22,472-£22,829 actual (pay award pending)

Contract type: Permanent

Reporting to: School Business Manager

Functional Link: SENDCO

Work hours: 37 hours per week - Term time only plus 5 days

We are seeking a positive and organised Administrative Assistant to join our school. This is a new post designed to support the School Business Manager and SENDCo in achieving the best possible outcomes for our pupils.

Responsibilities

Provide excellent administrative support to the School Business Manager. Examples of tasks include:

• Processing of orders, invoices and credit notes, ensuring correct coding and authorisation.
• Weekly coding of procurement card spends.
• Completing monthly budget reporting and reconciliation of bank accounts.
• Collecting, reconciling and reporting on money received, including cash and electronic payments.
• Supporting effective procurement and best value by researching suppliers and obtaining competitive quotes for goods and services.

Providing compliance administration support.

• Providing administrative support for site matters such as organising external contractors and visitors working on site.
• Maintaining the asset inventory and statutory compliance portal.
• Carry out any other duties as directed by the SBM commensurate with the general level of responsibility of the post.

Provide effective and confidential comprehensive administrative support to the SENDCO. Examples of tasks include:

• Administrative and clerical duties needed to support the SENDCo.
• To co-ordinate and administer the processing of termly and annual review procedures.
• To co-ordinate administration of pupil passports, EHCPs and distribute to all relevant parties.
• To co-ordinate and undertake general administration including arrangements for the identification, assessment and provision for all SEND pupils.
• Attend and take notes at meetings, produce and circulate minutes as necessary.
• Answering enquiries, typing, sending letters and reports to parents/outside agencies.
• Liaising with parents, the Local Authority and other stakeholders as necessary, exercising discretion, confidentiality and professional judgement in all aspects.
• Ensuring all Annual Review paperwork is carried out and submitted on time. Attend and take minutes at Annual Reviews.
• Update the SEND Register and other records.
• Booking appointments.
• Assist with timetabling of support.
• Assisting with the ordering of all books and equipment needed for the department and ensuring they are used efficiently and safely.
• Assist and help set up for Open Evenings, Tours and Transition days.
• Ensure records are maintained and kept up to date.
• Carry out any other duties as directed by the SENDCo commensurate with the general level of responsibility of the post.

Disclosure Barring Service (DBS)

This post is exempt under the Rehabilitation of Offenders Act 1974 and as such appointment will be conditional upon the receipt of a satisfactory response to a check of criminal records via the Disclosure and Barring Service before the appointment is confirmed. This will include details of cautions, reprimands, or final warnings, as well as convictions. The County Council has a commitment to safeguarding pupils in our care.

Equality & Diversity

We are committed to equality of opportunity for all citizens and celebrate the diversity of all its residents.