Administrative Officer - Part Time 2.5 days per week

The Company

Our client is a highly respected public sector organisation operating across Northern Ireland, delivering independent oversight and support services that contribute to public service delivery.

The Role

Our client is seeking an Administrative Officer to provide efficient, accurate and confidential administrative support across Corporate Services. This is a temporary role for an immediate start.

Key responsibilities include:

• Answering, processing, or redirecting where necessary a range of telephone queries from internal and external customers/ public, whilst responding appropriately, professional, and specifically to customer needs.

• Receiving visitors to the office, responding appropriately to customer needs, notifying appropriate member of staff in a timely manner. Providing hospitality ie. Tea, Coffee

• Recording and processing incoming mail and outgoing mail.

• Carrying out general office duties; monitoring stock levels of stationary and office equipment and processing of requisitions.

• Maintenance of cash books in line with organisational standards. Photocopying, filing and upkeep of office systems.

• Undertaking data input, analysis and reporting using financial systems

• Maintaining contract management databases to support reviews, renewals and spend tracking

• Assisting with procurement exercises, tenders and contract administration

• Responding to internal and external enquiries across finance, IT, premises and suppliers

• Booking meeting rooms and ensuring facilities are prepared and maintained

• Maintaining relationships with internal teams, suppliers and contractors

• Carrying out general administration duties including filing, photocopying, post and stationery management

• Supporting wider Corporate Services activities and ad hoc project work as required

The Person

Essential Criteria

• A minimum of 5 GCSEs (Grade A-C) including English and Mathematics, or equivalent

• At least 2 years' administrative experience

Package & Benefits

• Contract: Temporary - 3 months initially

• Immediate start available

• Location: Belfast

• Part time hours - 2.5 days per week

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity, please contact Zeena Jackson via

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note, we are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.