Administrative Executive

Title: Administrative Executive

Salary: £27 - £30k DOE

Location: London

Contract: Full time/ Perm

Key responsibilities will include

1. Provide day-to-day administrative support to the programme team, including database exports, updating the website and minute-taking
2. Updating the internal programme management spreadsheet and ensuring the internal database is kept up-to-date with programme information
3. Work with the programme executive to prepare and format documents, faculty schedules, and correspondence as required
4. Working with colleagues to ensure the accuracy of the clinical content for the parallel sessions to be included in marketing brochures and on the website
5. Scheduling meetings, answering phone calls and supporting visitors
6. Maintaining excellent organisation, especially during busy times of the year
7. Managing and improving relevant processes

Essential skills and qualifications

1. An interest in building an in-depth understanding of vascular disease management
2. High standard of organisational ability and attention to detail
3. Experience in successfully managing projects/activities, ideally in an education/or clinical context
4. Able to work to strict deadlines ensuring contractual compliance and requirements are met
5. Strong communication skills, both verbal and written
6. An ability to meet deadlines and prioritise work
7. Excellent IT skills including MS Office and Access database (or other similar databases)

Education and experience requirements

1. Prior experience in an administrative or coordinator role, preferably in a healthcare or professional services environment
2. University background would be an advantage in dealing with many academic speakers - Bachelor degree or equivalent