Administrative Assistant (6 month Fixed Term Contract)

LOCATION

York or Edinburgh (Hybrid)

DEPARTMENT

Executive

REPORTS TO

Senior EA

We're doing exciting things, with our highly specialist team

At Apatura, we develop projects that power clean energy and a thriving digital world - from battery storage to data centres. It's complex, high-impact work, delivered by a highly capable team who move quickly and care deeply about doing things well. We're driven by bold ideas, a strong sense of purpose and a willingness to challenge how things are usually done.

With a growing pipeline of projects and ambitious plans to expand the business, this role offers the chance to play a key part in supporting Apatura's next stage of growth.

About the role

Apatura is looking for an Administrative Assistant to join our growing team. You'll work alongside the Senior EA and closely with the wider EA team to ensure Senior Executives are organised and always aligned.

This is a great opportunity for someone who's organised and keen to learn how a fast-moving business runs.

What you'll be doing

• Expenses: Processing and reconciling expense claims for the Senior Executive team. This includes collating receipts and keeping records accurate and up to date alongside the Finance department.
• Travel: Booking flights, trains, hotels and cars. Ensuring changes are made swiftly when plans shift.
• Diary Management: Working alongside the Senior EA, you will be assisting with diary management. This involves, scheduling meetings, resolving clashes, sending invites, and flagging anything that needs the Senior EA's attention.
• Ad-hoc: Helping other Senior team members with similar tasks when needed and helping wider EA team with cover and ad-hoc tasks.
• General admin: Preparing materials for meetings and other day-to-day admin that keeps the Senior Executive team and Senior EA running smoothly. Support with external and team events when required.

What we're looking for

• Experience in an administrative role
• Able to manage multiple priorities effectively in a fast-paced environment
• Demonstrates discretion and maintains confidentiality at all times
• Strong written and verbal communication skills, with confidence in asking questions, providing updates, and building positive working relationships
• Comfortable using Microsoft Office applications, including Outlook, Excel, and Word, or eager to develop these skills with training
• Proactive, adaptable, and able to respond positively to changing priorities and business needs
• Highly organised with excellent attention to detail

What we offer

• Private medical care with Bupa (household included)
• Enhanced pension scheme
• EV salary sacrifice scheme + cycle-to-work scheme30 days' annual leave including Bank Holidays to start, increasing with length of service, plus additional leave over the Christmas period
• Access to free, confidential counselling and other wellbeing resources through our Employee Assistance Programme
• Life assurance scheme at 6x salary

The details

• Full-time, 6 month Fixed Term Contract
• York or Edinburgh (Hybrid)

Apatura is proud to be an equal opportunity employer. We believe in fostering a workplace where everyone can succeed, regardless of background, gender, race, disability, age, sexual orientation, religion, or any other protected characteristic under applicable law.

We're committed to providing reasonable adjustments during the interview process for candidates with disabilities.

Recruitment Agencies

We work with selected recruitment partners when required and do not accept unsolicited CVs or candidate introductions. Any CVs submitted without prior instruction from our Talent Acquisition team and without a signed terms of business agreement in place will be considered a gift. No fee will be payable should we subsequently hire or engage the candidate through any means.

• 1 Rutland Court, Edinburgh, EH3 8FL
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