Administrative Assistant

Main area Digital Grade NHS AfC: Band 2 Contract 12 months (Fixed term to support project) Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 435-1LSC-BTH-26.26

Site Blackpool Hospital Town Blackpool Salary £25,272 per annum pro rata Salary period Yearly Closing 05/06/:59

Job overview

An 12 month temporary opportunity for a motivated and enthusiastic individual to join our clinical coding department as administrative support. The post holder will retrieve case-notes, answer general enquiries, and provide administrative support to the coding team.

Main duties

• Source and provide the case-notes required for coding, audit and other purposes.
• Trace the case-notes using the electronic tracing system in line with Trust policy.
• Act as point of contact for all direct and telephone callers to the department.
• Maintain and keep case notes in the department or storage areas in an orderly fashion.
• Open, sort and file post delivered to the clinical coding department.
• Track and locate case notes as requested by clinical coders, auditors, trainers and managers.
• Act as a scribe and assist in the administration of departmental meetings.
• General administration and office duties, including photocopying, filing and scanning.
• Participate in in-service training and observe the requirements of the Health and Safety at Work Act 1974.
• Perform any other duties as discussed with the line manager.

Qualifications

• Education: 4 GCSEs grades A C (including English).
• Computer literate with experience of MS Office software.
• Good literacy and numeracy skills with the ability to organise workload to meet identified deadlines.
• Excellent organisational skills.
• General clerical experience.
• Ability to follow simple instructions and procedures.
• Effective communication skills, both verbal and written at all levels within the organisation.
• Substantial experience of working in a clerical/secretarial/admin role.
• Self motivation.
• Diplomatic and tactful when dealing with members of the public and the Trust.
• Efficient and enthusiastic.
• Ability to use own initiative.
• Willingness to undergo further training according to the requirements of the post and personal development needs.

Equal opportunities

The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a zero tolerance policy to aggression, violence, bullying and harassment. We aim to employ a workforce that reflects the diverse communities we serve and welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.