Administrative Assistant

Join Our Client as an Administrative Support I!

Are you an organized and detail-oriented professional ready to thrive in a fast-paced environment? Our client is seeking a dedicated Administrative Support I to join their dynamic team in the Data Centre Capacity Delivery organization. If you have a knack for problem-solving, excellent communication skills, and a passion for ensuring operational efficiency, we want to hear from you!

Position Details:

• Contract Type: Fixed Term Contract
• Contract Length: 12 months
• Working Pattern: Full Time
• Number of Positions Available: 1

Role Overview:
As an Administrative Support I, you will play a crucial role in supporting Construction Managers and Engineers, enabling them to focus on strategic organizational goals. You will work closely with Program Managers, Finance Coordinators, and Project Coordinators, contributing to the seamless operation of the organization.

Key Responsibilities:

• Provide essential administrative assistance to the DCCD organization.
• Oversee the onboarding process for contractor employees, including training arrangements and security badge issuance.
• Maintain and update the Construction Wiki, ensuring accurate and relevant content.
• Execute change management processes in Procore, ensuring timely updates for financial tools before invoice approvals.
• Manage multiple competing priorities effectively.
• Assist with special projects and additional responsibilities as assigned.

A Typical Day May Include:

• Updating Procore financial tools for budget tracking.
• Processing badge requests and onboarding vendor employees.
• Administrating change management requests and coordinating project financials.
• Managing designated scopes of work efficiently.
• Providing IT support for operational needs.

Key Attributes for Success:

• Highly organized and detail-oriented, with the ability to juggle multiple tasks.
• Self-motivated, professional, and capable of handling confidential information.
• Quick-thinking and adaptable, ready to respond to evolving project demands.
• Proactive in ensuring smooth operations and a positive team environment.

Basic Qualifications:

• Strong organizational skills with the ability to manage various priorities.
• Excellent communication and interpersonal abilities, fostering collaboration.
• Proven experience in proactive problem-solving.
• Familiarity with planning platforms such as Procore.
• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• Minimum of two years of experience in office and financial management, and administrative support.

Preferred Qualifications:

• A Bachelor's degree from an accredited university.
• Proficiency in IT & Analytics is a plus.
• High integrity and professionalism in handling sensitive information.
• Strong analytical skills and keen attention to detail.
• Experience in data visualization and representation.
• Project Management Training.

Why Join Us?
Be part of a collaborative team that prioritizes innovation and customer-centricity. This is an excellent opportunity to contribute to exciting data center projects while enhancing your professional skills in a supportive environment.

If you're enthusiastic about making a difference and eager to take on new challenges, apply today to become our client's next Administrative Support I! Let's build the future together!

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.Apply Now!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.