Administrative Assistant

Position titleAdministrative AssistantDescriptionTo help facilitate the smooth running of our Kendal office by providing gold standard administrative support to the legal team, working proactively to ensure that the team can carry out their responsibilities without hinderance. This role is key to ensuring that the team can work efficiently and provide a Gold Standard service to our clients.QualificationsKey Skills/Qualities/Qualifications: Good organisational skills Excellent accuracy and attention to detail Confident with Microsoft Office 365 - Word, Excel and Outlook Polite, professional telephone manner and accurate message-taking The ability to successfully prioritise tasks The ability to ensure a high level of confidentiality at all times A bright and positive can-do attitude Understands the importance of teamwork GCSE English and Maths - Grade C/5, or above.Agreed behaviours: these reflect outline behaviours agreed as a team:1. Positivity and being open to embracing change.2. Teamwork, collaboration and support (between departments and businesses).3. Gold Standard - be the best you can possibly be, do the best you can possibly do.4. Respect for each other and for anyone coming into contact with Milne Moser.Responsibilities To ensure that stocks of all essential items are replenished at the beginning or end of each and every working day, to include photocopier and fax paper supplies, kitchen and toilet consumables. Responsibility for the correct scanning and delivery of incoming mail, ensuring that all incoming documents are safely delivered to the relevant fee earner as quickly as practicably possible. To assist with the shopping for office consumables. Responsibility for both the collection and delivery of mail from and to the Post Office at the beginning and end of each day, as well as any ad hoc mail requests that may be required from time to time. To ensure safe delivery of any hand deliveries required by the fee earners from time to time. To provide reception cover as and when required, ensuring an efficient and professional greeting to all enquirers and visitors, as well as accurate and detailed message taking. Responsibility for delivery of the daily banking at the bank. To assist with the opening of client matter files. Typing and other general office tasks/administration as required. To assist with the closure of client matter files. Assist with file archiving and data cleansing in line with the firm's storage and retention procedures. Photocopying, scanning, faxing, binding and filing of documents, as and when required to do so. To perform other similar duties as required.Reporting Lines This role reports to: The Head of OperationsJob BenefitsMilne Moser Solicitors offer a competitive benefits and remuneration package and are always looking for new and enhanced ways to reward our employees. Our current package of benefits includes: Generous holiday entitlement of 37 days holiday per year, including Bank Holidays (pro rata if part time hours) Holidays broken down into hourly increments, allowing for optimal flexibility Hybrid working (subject to the firm's policies and procedures) Auto-enrolment Pension scheme Health care plan that provides a range of benefits including: - medical costs including help with your bills towards dental, optical and therapy; - other specialist services to assist with your health and wellbeing; - 24 hour Counselling & Advice Line for you and your family; - personal accident/accidental death cover for you; - personal accident/permanent disability cover for you; and Staff discount scheme, offering discounted legal services, estate agency and property letting services. Bravo! Staff incentive and peer-to-peer reward scheme - providing rewards for a whole range of achievements! And most importantly, Easter Eggs and other treats along the way!ContactsTo apply for the position of Administrative Assistant at Milne Moser Solicitors, please send your CV and covering letter by email to LocationKendal