Administrative Assistant - Maternity Leave

Administrative Assistant (Maternity Leave and Fixed Term Contract)

Our client is a global leader in alternative investment management; seeking an Administrative Assistant to support their Accounting, Treasury, and Tax teams.

You will work closely with six team members and interact with various departments across the firm including legal, compliance, investment professionals, and other support services.

What you will do:

• Supporting banking and accounts payable administration for the Treasury Manager.
• Maintaining in house Legal Entity Data Management system for Irish SPVs (directorships, banking, ownership details).
• Managing calendars, board meetings, general meeting logistics, IT setup, guest access, and materials preparation.
• Handling legal documentation, receipt, execution, filing, and return processes.
• Managing phones, couriers (local & international), and general admin tasks.
• Collaborating with teams to ensure reporting deadlines are met.
• Attending meetings to stay informed and supporting follow-up actions.
• Preparing and reviewing employee expenses.
• Coordinating travel arrangements and itineraries.
• Managing databases, correspondence, and document tracking.
• Providing general office support

What do you need for the job:

• 3-5 years of relevant administrative experience, ideally in financial services or legal.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent communication skills and a professional, team focused approach.
• Discretion, integrity, and the ability to handle confidential information.

• Leaving Certificate required.
• Business administration qualification is an advantage but not essential.

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