Administration officer

Ghana International Bank is a leading provider of specialised financial services to Africa's growing companies and institutions, by leveraging our UK presence, client-focused capabilities, and strong relationships with global financial institutions.

Summary Description of Role

To provide an effective, efficient, and responsive administrative support service to the Executive Assistant (EA) to the Chief Executive Officer (CEO). The post holder will be required to assist in all aspect of event planning, administration and organisation including being present at relevant events.

Responsibilities

Event Administration

• Coordinate with internal staff, clients, and vendors to establish the requirements for the Bank events.
• Locate resources, visit sites, and lead pre-event meetings to help EA to the CEO make decisions about event design.
• Help plan and facilitate logistics for all the Bank events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
• Build and maintain a database of industry contacts, vendors, and venues.
• Assist in the delivery of any of the Bank events by providing administrative support for the development of programmes and course materials.
• Provide support for the Bank events (e.g., summer school), including administration of delegates materials such as registration, catering, event guides, recordings, name badges and evaluation forms (not an exhaustive list).
• Lead on the planning and delivery of assigned small events under the supervision of the EA to the CEO.

Administrative support

• Assist with diary management for the (CEO): including booking meetings, collating expenses receipts, writing letters and emails, creating sheets and documents.
• Support Board and other Executive related meetings and preparations
• Book and make all travel arrangements (taxi/transport) and book all foreign travel for all employees traveling on GHIB Company business.
• General administrative and clerical duties including, but not limited to typing, photocopying, emailing, and manage hard copy and electronic filing systems.
• Assist in coordinating visitor schedules for the CEO.
• Any other duties assigned from time to time by the EA to the CEO.

Skills and Competencies

• Proven success in event planning or coordination
• Strong interpersonal and communication skills
• Excellent organisational skills, including multitasking, time management, and attention to detail.
• Ability to handle pressure and make good decisions quickly.
• Flexible and collaborative working style.
• Resilient and able to work under pressure.

Experience

• Proven experience of administration work
• Experience in building and maintaining positive business relationships.

Qualifications

• Degree or Equivalent

IT Skills

• Proficient use of MS Office Applications - Word, Outlook, Excel, Power point or similar applications

GHIB are committed to cultivating a diverse, inclusive and empowering culture, so please apply if you meet the majority of these competencies.