Administration Manager

Administration Manager - Marine Sector Location: Poole, Dorset

Are you a highly organised, detail-driven individual with a flair for coordination and client service? Do you thrive in a busy, varied role where no two days are the same?

We're seeking an Administration Manager to join a leading international marine brand based in Poole. This is a hands on position supporting the day to day running of the business - ensuring that sales, logistics, and operations flow seamlessly across multiple departments.

About the Role

You'll be the central link between sales, operations, and suppliers - overseeing everything from contract administration and quotations to logistics and event coordination. This role requires a proactive problem solver who's comfortable managing multiple priorities, communicating with clients, and ensuring that every process is completed to the highest standard.

Key Responsibilities Sales & Operations Administration

• Prepare sales literature, quotations, and proformas (including foreign currency conversions).
• Manage and update CRM systems, ensuring data accuracy.
• Draft and review sales contracts with a clear understanding of financial and VAT implications.
• Handle inbound sales enquiries and maintain stock lists.
• Manage KYC documentation and ensure compliance procedures are up to date.
• Maintain strong product knowledge and distribute key updates to internal teams.

Supplier & Manufacturer Liaison

• Prepare and submit boat specifications and order confirmations.
• Coordinate logistics, including transport documentation and purchase invoice approvals.
• Liaise with suppliers and partners to ensure smooth communication and delivery of goods.

General Administration

• Coordinate events such as boat shows, photoshoots, and client experiences.
• Manage office supplies, uniforms, and administrative records.
• Support financial processes, including invoicing and account communications.
• Maintain accurate digital filing systems and internal records.

About You

• Highly organised with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experienced in administration, ideally with some exposure to accounts or finance.
• Previous experience in the marine, luxury, or automotive industry is advantageous.
• Confident communicating with customers both over the phone and in person.
• Calm, articulate, and able to prioritise effectively in a fast paced environment.

For more information contact Suzie - or Jo -

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