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Administration Coordinator
Posted 15 days 4 hours ago by Reed
Administration Coordinator Ewell, Surrey Full time 9:00 - 17.30pm Monday - Friday Permanent, Office based. Salary: £28,000 - £33,000 (DOE)Sector: Healthcare/Nursing
The post holder will be required to assist the Registered manager to provide day to day office support to constant development and improvement, also regarding the implementation of cutting-edge technologies and IT solutions. We are looking for a team player who is willing for new challenges daily, as in this position no day is the same.
Overview of the role: To support the Registered Manager and Senior Leadership Team.
- Reading and actioning of emails in consultation of Registered Manager, including printing and distribution of relevant emails to personnel and following-up on the same where necessary.
- Going through emails that need the attention of the Manager and to deal with them in order of priority daily.
- Answering the telephone and keeping accurate notes and records of incoming and outgoing calls and follow up with relevant recipients in the organization.
- Managing the post, filing and other relevant document management to be able to retrieve them effectively when they are required.
- Keep up to date with the company maintenance, insurance, staff training, maintenance of office equipment, purchasing of office supplies, maintain training profile updates, maintenance updates to meet the registration regulations.
- Liaising with stake holders, social services, domiciliary practices and next of kin etc. as required.
- Supporting the day-to-day payables, receivables and documentation as regards invoices and reporting
- To deal with correspondence via incoming email and post.
- Promote the home to fill bed-vacancy and related documentation.
- Monthly invoicing and accounting assistance to daily bookkeeping. Dealing with Funded Nursing care.
- CQC and regular reporting online and monitoring progress.
- Take dictation, audio and copy typing of meeting notes
- Carry out background research as requested.
- Maintain filing system, including contractual, legislative and personnel filing system
- Care beans and Clocking system implementation.
- To support with projects and new initiatives to develop the business
- Help to prepare, collect, and analyse surveys and update website and brochures.
- Make sure the office is well maintained.
- Any other tasks relating to the smooth running of an office administration
The successful post holder will be able to demonstrate:
- Excellent time management skills whilst keeping sight of goals amid all pressures.
- Be a team player
- Have excellent knowledge of Microsoft Office - Word, Excel (including knowledge of macros, pivotal tables, and statistical functions), PowerPoint, and Outlook.
If you have experience in a health care background and administrative support please click apply today!
Reed
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