Administration Assistant

Administration Assistant

Location: Worthing

Contract Type: Permanent - Full Time (38.75hrs/week)

Office Based

About the Role

We are looking for an administration and compliance assistant to join our Worthing team. This is a multi-faceted role in which you will provide support for our accounting practice and be part of our front-of-house team. The role will encompass reception and administrative work, company secretarial compliance, bookkeeping and management of ad hoc projects.

Key Responsibilities

• Being part of our front-of-house, greeting clients, and handling phone and email queries with a professional and friendly manner.
• Maintaining all client databases across multiple software, ensuring all information is captured accurately and securely for the practice.
• Liaising with other departments such as Finance, HR, Marketing and IT on both ongoing work and to champion new projects.
• Supporting the office Company Secretarial function, preparing the necessary documents as required by clients and ensuring all statutory deadlines are met.
• Assisting our Accountants with one-off tasks and bookkeeping as required.

What We Are Looking For

• Strong Communicators: You'll be talking to everyone from sole traders to Directors, from new enquiries to established multinational businesses. A professional phone manner is essential as well as the ability to communicate with both internal and external stakeholders.
• Multitaskers: You should be organised and able to switch between multiple tasks and projects whilst maintaining a high level of accuracy.
• Numerical Confidence: You should be comfortable working with numbers and have a strong attention to detail.
• Quick to Learn: We are looking for someone inquisitive, who wants to develop along with the varied role and make it their own in an ever changing fast paced environment.
• Reliability: You are the first person our clients see; punctuality, professionalism and a polished appearance are key.
• Experience: Significant experience of Company Secretarial work and related software is essential as is previous experience of project managing new software implementation.

What we offer you

• The opportunity to be part of a growing national accountancy practice.
• 20 days' annual leave plus bank holidays.
• Workplace pension.
• Employee benefits scheme offering discounts from hundreds of retailers.