Administration Assistant

NHS Scotland: NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.

Who we are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is caring, safe and respectful. You will be required to work collaboratively in a safe, caring and respectful way.

Position

An exciting opportunity has arisen for Bank Administrative Assistants within the Child Health Department based at North Ayrshire Health & Social Care Partnership, Cunninghame House, Friars Croft, Irvine KA12 8EE. This post is offered on a fixed term basis until 18/12/2026.

Hours

Position 1 - 2 15 hours per week between 9:00 am and 3:00 pm to suit organisational needs. These posts are offered on a fixed term contract from 1.9.26 to 18.12.26.

Position 2 - Ad hoc hours between 9:00 am and 3:00 pm to suit organisational needs. This post is offered on a bank contract between the months of August and December, and salary will be pro rated.

UK Driving Licence

A UK driving licence is essential for this role.

What you will do

As a member of the Ayrshire Early Years Children & Families Community Nursing Team working within NHS Ayrshire & Arran, you will provide administration duties and data input within the child health office. You will support the immunisation nursing service for the national influenza immunisation programme, including maintenance of medical records. You must be willing to travel to any school within Ayrshire & Arran when cover is required for absence and be able to work flexibly to meet the needs of the department. You must also be willing to undertake development of skill and competency as necessary.

Knowledge, training and/or experience required for this post

You should possess excellent interpersonal and communication skills, be able to work effectively as part of a team, and have the ability to take direction and work on your own initiative. You must be educated to GCSE higher grade or equivalent qualification and/or have equivalent administration experience. Proven numeracy, excellent keyboard and verbal skills and a good knowledge of Microsoft Word and Excel packages are essential. Knowledge of the NHS Community Health Index (CHI) would be desirable but not essential. You must hold a full driving licence with ability to travel to schools within NHS Ayrshire & Arran.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, an individual must demonstrate that they have the relevant permission to work. Further information on what NHS Scotland Boards are required to do to check this can be found within the attached Candidate Information Pack. It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form. NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, the advertised salary is based on a full time contract and must be pro rated for part time positions. Sponsorship is not guaranteed and is assessed on a case by case basis following interview and at the commencement of pre employment checks. We are unable to provide sponsorship for Band 2 posts or bank contracts.

Contact

For further information about the role, please contact Hazel McQueen, Child Health Admin Manager, .