Administration Assistant - MCN for Heart and Stroke

NHS Scotland:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

Position:

An exciting opportunity has arisen for a highly motivated and efficient individual for an Administration Assistant within our Managed Clinical Network for Heart and Stroke team based at University Hospital Crosshouse.

Hours and Shift Pattern:

30 hours per week, Monday to Friday.

This post is offered on a permanent contract.

What you will do:

You are required to provide comprehensive secretarial and administrative support to the Heart and Stroke Managed Clinical Network (MCN) and Stroke Specialist Nurse (SSN) team to ensure the efficient organisation and development of the MCN for Heart and Stroke/SSN in NHS Ayrshire and Arran. Promoting the organisation values as well as a positive team image.

The role is wide ranging and involves supporting the MCN/SSN teams with administrative duties in every domain of the role. The role involves setting up processes, developing databases and minute taking.

Qualifications:

• Educated to SVQ Level III/ECDL in Business/Office Administration or equivalent experience essential.
• Excellent IT and advance keyboard skills are essential.
• Proficient in use of Internet.
• Ability to use own initiative and prioritise workload.
• Ability to work unsupervised.
• Confidentiality/discretion/trustworthy.
• Time management.
• Excellent communication/organisational skills (verbal, written, literate, numerate and practical).
• Awareness of Policies/Procedures used by NHS Ayrshire and Arran i.e. Health & Safety Legislation, data protection policies, waste management policies.
• Good interpersonal skills including diplomacy and discretion.
• Aptitude to learn new skills/advance knowledge by attending training relevant to the post.
• Ability to demonstrate attention to detail.

Full UK Driving Licence:

Full UK driving licence is essential to this role.

Contact:

Denise Hudson on .

Right to Work / Certificates of Sponsorship:

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.