Admin Supervisor

Admin Supervisor

Closing date: 02 August 2026

We are looking for an enthusiastic and motivated Band 4 Admin Supervisor to join the East Community Mental Health Team. The role will mainly focus on providing administrative support to clinical teams, facilitating their work and ensuring smooth operations.

Line management of administrative staff, including performance management, training and development, and allocation of tasks and workload effectively within the team, taking into account individual skills and capacity.

Establishing and maintaining efficient administrative processes and procedures, ensuring compliance with policies and standards.

This is a front facing role that will require working with the team at Bitterne Park Medical Centre. You must remain calm in a busy, dynamic environment, using initiative to formulate and implement solutions where needed.

Only open to applicants from the Hampshire & Isle of Wight NHS system: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT.

Main duties of the job

This is an exciting and challenging role for a self motivated individual who can demonstrate good leadership and organisational skills, be friendly and flexible, and communicate effectively with staff, patients, and other stakeholders.

You will need to work accurately to deadlines, sometimes under pressure, use your own initiative, and prioritise workloads, addressing administrative issues and finding solutions to ensure smooth operations.

You will provide a range of administrative functions, identify areas for improvement in processes, and implement changes to enhance efficiency and effectiveness.

Provide cover for administration staff within the team and support the wider administration service through cross cover arrangements as required.

The successful candidate must have excellent time management skills, a good knowledge of IT systems, and ability to manage data and information with accuracy and confidentiality.

For the full job description, please see attached supporting documents.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence.

Job responsibilities & inclusivity

Further information about the Trust and this role can be found on the attached Job Description and Person Specification documents. We aim to make our recruitment processes accessible and inclusive to everyone. If you believe a person specification may prevent or restrict your application because of unintentional barriers related to sex, race, age, sexual orientation, religion/belief or disability, please contact the Trust's Recruitment team. We will seek to resolve the issue wherever possible.

We are happy to discuss flexible working options as part of the interview process.

Qualifications

• NVQ Level 3 in Administration, BTEC or equivalent level knowledge.
• GCSE in English and Maths.
• Competency in a range of computer software.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to the Disclosure and Barring Service (formerly CRB) will be required to check for any previous criminal convictions.

£28,392 to £31,157 a year (Full Time)