Admin Manager - Medical Workforce

Nottingham University Hospitals (NUH) is the biggest employer in Nottingham with over 19,000 staff

This role is part of the Medical Workforce team, with responsibility for leading our admin team. The team provides key services to our clinical areas, running the resident doctor absence line as well as the NUH Medical Bank. The Admin Manager will also provide analysis of premium pay and sickness trends as required and support the active but supportive management of resident doctor sickness in partnership with the Employee Relations team.

Main duties of the job

To manage the administrative services related to functions of the Medical Workforce department to include running the Medical Bank (resident doctors and consultant EDP), the central resident doctor absence phone line and oversight of various premium pay related national and internal reporting requirements.

Provision of analysis as required - relating to patterns of absence and premium pay.

Day to day management of the Admin team. The team is responsible for taking all absence calls from all tiers of resident doctors, undertaking return to work interviews and logging the absence on ESR. The team also onboard internal doctors to the Medical Bank, completing all relevant paperwork for SBS.

Day to day leadership of the Medical Workforce Admin team

Working for our organisation

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Detailed job description and main responsibilities

Please see attached job description and person specification for further details on main responsibilities

Training and Qualifications

• Educated to degree level or equivalent

Experience

• Experience of creating and analysing databases, including identifying trends and key lines of enquiry.
• Experience of developing processes and procedures
• Good comprehension of Excel, and experience of using database management systems/software.
• Experience of leading a team

Communication and Relationship Skills

• Able to understand and analyse complex information and communicate this to others using Microsoft programmes.
• Able to effectively communicate sensitive information to all levels of the organisation.

Analytical and Judgement Skills

• Able to analyse complex data, identifying trends, issues and anomalies.
• Manage workflows and exercise judgement to switch team priorities.

Planning and Organisational Skills

• Able to plan projects and their roll out

_

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

• Stay in full-time education, for example at a college
• Start an Apprenticeship
• Spend 20 hours of more a week working or volunteering, while in part-time education or training

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks : NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

• Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
• Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41 for enhanced and £20 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month's pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram , Twitter and Facebook