Admin Assistant (Attendance) - SEMH Secondary School

Admin Assistant (Attendance) - SEMH Secondary School, Havant

A specialist SEMH secondary school in Havant is seeking a highly organised and detail-focused Admin Assistant with strong experience in attendance administration.

You will work closely with the Administrative Officer, senior leaders and teaching staff to maintain high-quality attendance and Alternative Provision records, supporting the welfare and safety of students with social, emotional and mental health needs.

Key Responsibilities

Attendance Administration

• Maintain accurate daily attendance records
• Update absence information on the school MIS (Arbor training provided)
• Produce daily attendance reports, including late arrivals and early departures
• Liaise with staff to resolve missing or incorrect register marks

Alternative Provision Administration

• Maintain records for students attending external AP placements
• Collate attendance information from external providers
• Ensure all documentation for off-site education is complete, accurate and compliant

Operational & General Administration

• Prepare student-related correspondence
• Book student transport and taxis, checking confirmations and invoices
• Maintain operational logs such as incident records and evacuation roll calls
• Support medication administration in line with school procedures
• File and maintain accurate documentation for students and staff

We're Looking For

Someone who:

• Is organised, reliable and confident working with detailed information
• Has strong attention to detail, especially when maintaining records
• Communicates clearly and professionally with staff, students and families
• Remains calm and methodical in a fast-paced SEMH setting
• Is confident using IT systems and willing to learn Arbor
• Understands confidentiality, safeguarding and data protection
• Works well as part of a team and supports colleagues when needed

Experience in a school or administrative environment is highly desirable, particularly within attendance or pastoral support.

Contract Details

• Location: Havant
• Position: Admin Assistant (Attendance)
• Setting: SEMH Secondary School
• Hours: 37 hours per week, term time only + 1 week
• Contract: Full-time, temp-to-perm
• Start Date: ASAP
• Salary: From £14.96p/h

Eligibility

• Right to work in the UK
• Enhanced child-barred list DBS on the Update Service (or willingness to apply)
• Ability to provide professional references to cover the last 24 months

If you would like to be considered for this role, please submit your up-to-date CV. Only shortlisted candidates will be contacted.

Prospero Teaching acts as an employment business/education recruitment agency for this vacancy. Registration with Prospero Teaching will be required.