Admin And Receptionist

Admin And Receptionist needed in Stoke on Trent, £13.47ph

PAYE - Reference:

Although the job description mentions invoices/spreadsheets, there will be an internal shift to cover these aspects.

You will ideally have experience working in an environment which can be prone to anti social behaviour.

• To provide clerical support for the Asset Management Team including:
  • Word processing;
  • Production/updating of spreadsheets;
  • Photocopying duties;
  • General filing;
  • Telephone support;
• To ensure that all incoming mail is distributed to tenants as and when received.
• To maintain a logging system and to book conference and meeting rooms as and when required.
• To support the Asset Management team in the full range of administration duties including:

1. To contact & source suppliers, organising quotations and implementing e procurement system.
2. Liaising with Creditor Payments and Civica team for new suppliers to be entered onto the financial system.
3. To produce, process and receipt purchase orders as required through Civica System.
4. Generation of invoices.

To take responsibility for reporting any facilities and office equipment that are not functioning properly and safely.

To assist in the preparation of reports, statistics and other information, including minute taking.

Daily site observations and reporting of any defects / maintenance issues and follow up procedure as necessary.

To signpost maintenance staff where necessary.

This is a Full time role on a temporary contract basis.

Essential Employment is an Equal Opportunities Employer.