Acute Therapy Administrator

Secondment opportunity (up to 12 months)

We are looking for a skilled Administrator to work along side our friendly, highly motivated team in offering excellent Administrative support to the Acute Therapy teams across ESHT.

The successful candidate will have excellent computer skills, knowledge of various ESHT IT systems such as Health Roster, Integra, ESR and MyLearn together with experience in using Word, Excel and MS Teams.

This role will be offering support on both Conquest and Eastbourne District General, so the ability to travel independently between may be required.

Main duties of the job

• Provide an efficient and confidential administrative support
• Undertake telephone work, taking and relaying messages, making appointments and managing diaries as required
• Maintain an efficient and effective filing system and email distribution lists
• Prepare agendas, take minutes, update action plans and circulate to distribution lists
• Assist therapists with equipment ordering to ensure adequate stock levels are maintained, liaising with Millbrook, Adult Social Services and patients / nominated contacts
• Assist with the organisation of undergraduate placements in conjunction with the Professional Leads and maintain detailed databases for therapy student coordination and Band 5 rotations
• Organise therapy work-experience placements and co-ordinate with the relevant parties
• Assist with recruitment and induction of new staff
• Undertake specific projects as delegated by the Professional Lead Occupational Therapist and Professional Lead Physiotherapists and Clinical and Operational Lead
• Support clinical staff with the inputting of data onto excel spreadsheets as required

About us

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete your applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us

Person Specification Qualifications

• Educated to GCSE level or equivalent including Maths and English NVQ3 admin or equivalent experience
• Recognised computer/ typing/business qualification

Experience

• Previous office experience with own responsibility
• Experience of ESHT IT systems
• Extensive knowledge of Excel/Word
• Experience of prioritising own workload
• Experience of implementing policies and procedures
• Experience within health or social care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Base TBC, as may require cross-site cover

£24,937 to £26,598 a yearper annum, pro rata

Contract

Secondment

Working pattern

Part-time

Reference number Job locations

Base TBC, as may require cross-site cover