Accounts Payable Specialist (12 Month Fixed Term Contract)

Accounts Payable Specialist (12 Month Fixed Term Contract)

Dublin

Full-time

Fixed-term

ABOUT US

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies and services across Ireland. With a multi-million-euro turnover, 2,500 active customers and a strong brand already in place, we now have an exciting opportunity for an Accounts Payable Specialist within our Finance Team.

ABOUT THE ROLE

Job Title: Accounts Payable Specialist
Contract Type: Fixed-Term Contract - 12 Months
Department: Finance - Accounts Payable
Reports to: Accounts Payable Team Lead
The Accounts Payable Specialist will play a key role in the day to day delivery of the Accounts Payable function within a high volume, fast paced finance environment. The role is responsible for accurate and timely processing of supplier invoices, proactive involvement in an AP ticketing system, and effective resolution of both internal and external queries.
The position involves regular interaction with a wide range of internal stakeholders, including Procurement, Operations, and Finance colleagues, as well as external suppliers. The successful candidate will ensure queries are resolved efficiently and professionally, supporting strong supplier relationships and smooth business operations.
Reporting to the Accounts Payable Team Lead, the Accounts Payable Specialist will work to defined deadlines and service level agreements, contributing to the overall effectiveness and reliability of the Accounts Payable function during a 12 month fixed term contract period.

WHAT YOU WILL DO

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.


• Match invoices to purchase orders and delivery notes where applicable.


• Ensure invoices are processed in line with internal controls and agreed service levels.

Invoice Processing

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.


• Match invoices to purchase orders and delivery notes where applicable.


• Ensure invoices are processed in line with internal controls and agreed service levels.

Ticketing System & Query Management

• Monitor the AP ticketing system and shared inbox for inbound invoices and supplier queries.


• Log, track, and resolve tickets in a timely and professional manner.


• Escalate complex or unresolved queries to the Accounts Payable Team Lead when required.


• Maintain clear and accurate communication records within the ticketing system.

Payments & Reconciliations

• Assist with preparation of payment runs as required.


• Perform supplier statement reconciliations and investigate discrepancies.


• Support resolution of payment queries and discrepancies.

Compliance & Support

• Ensure adherence to company policies, procedures, and audit requirements.


• Support month end AP activities as needed.


• Maintain accurate AP records and documentation.


• Supporting the AP team to achieve weekly/monthly deadlines and targets.

WHAT YOU WILL BRING
Experience

• Previous experience in an Accounts Payable or finance administration role.


• Experience processing high volumes of invoices.


• Familiarity with ticketing systems or shared AP inbox management.


• Experience working in a deadline driven environment.

Qualifications

• Accounting Technician qualification desirable or


• Part qualified professional accountancy qualification (ACCA, CIMA, CPA) or


• Relevant Accounts Payable experience in lieu of a formal qualification.

Skills & Competencies

• Excellent attention to detail and accuracy.


• Good organisational and time management skills.


• Hands on experience with Finance or ERP systems is required, (Microsoft NAV, SAP etc.)


• Strong Excel skills are required, with proven experience using functions such as VLOOKUPs and Pivot tables for data analysis and reconciliation.


• Clear written and verbal communication skills.


• Ability to work effectively both independently and as part of a team.

Personal Attributes

• Reliable and methodical with a hands on approach.


• Positive attitude and willingness to learn.


• High level of discretion with confidential information.


• Ability to work under pressure and achieve agreed KPI's.


• Continuous Improvement Mindset.


• Flexible and adaptable within a fixed term contract environment.

WHAT WE OFFER

• Competitive Salary DOE


• Flexible & Hybrid Working Options


• 3 Days Annual Celebratory Leave (Pro-Rata)


• Company Pension Scheme with Life Assurance


• Educational Assistance Programme


• Employee Assistance Programme


• Colleague Reward & Recognition Scheme


• Free Onsite Gym Access


• Complimentary Tea, Coffee and Light Breakfast


• Staff Parking


• Certified Great Place to Work