Accounts Payable Administrator

Job Title

Accounts Payable Administrator

Reports to

Finance Operations Manager

Terms

Full-time, Permanent, Hybrid

Salary

GB3 (€31,702 - €35,224)

Role Purpose

Main responsibility is to process and review transactions between Concern Worldwide and its Suppliers, making sure all outstanding invoices from suppliers and expense claims from Head Office staff are approved, processed, and paid. Processing an invoice includes, but is not limited to, recording data from the invoice, matching to an approved Purchase Order (PO), inputting it into the accounting system and producing the banking files for payment processing.

Responsibilities

• Matching all received invoices with relevant approved and receipted POs
• Entering verified and approved staff expense claims and other non-PO invoices to accounting system
• Preparing backup files and folders for review by Senior Management payment run approvers
• Processing weekly payment runs for suppliers based in ROI, UK, and NI through the banking payment system
• Raising queries with budget holders as required
• Dealing with creditor queries
• Setting up new supplier accounts in the accounting system
• Reconciling supplier accounts on a monthly basis
• Processing verified and approved credit card expense claims
• Entering purchase orders for finance department
• Responsible for daily collection and distribution of finance department post
• Responsible for collection of petty cash from the relevant bank in line with security policy
• Providing cover within the finance department as required
• Any other tasks that can reasonably be assigned by the line manager
• All staff are responsible for upholding and promoting Concern's values, including our workplace equality, diversity and inclusion, and safeguarding values.
• All staff are required to participate and contribute as necessary towards Concern's emergency response as and when required.

Role Holder Requirements Essential

• Ideally you will have previous accounts payable experience and have worked with an accounting package
• Computer literate with good Excel skills
• Excellent written and verbal English
• Strong attention to detail
• Excellent interpersonal communication skills
• Empathy with the organisational goals of Concern
• Commitment to working in a team environment

Desirable

• Experience using Dynamics GP and or Unit 4.
• Experience of working in an NGO
• IATI qualified or working towards would be an advantage

Competencies

• Managing Yourself
• Planning and decision-making
• Individual leadership
• Creativity and innovation
• Communication and working with others
• Influence, advocacy and networking
• Delivering results
• Change