Accounts Administrator - Part-time

Location

On site / Kilmacullagh, Newtown Mount Kennedy, Co. Wicklow, Ireland

Job Type

Permanent / Part-time

Sector and Subsector

Accounting & Finance Accounts Receivable

Annual Fixed Salary

€30,000.00 (pro rata)

Reports To

Credit Control Manager

Contract

Part-time

Position Summary

The Accounts Administrator's primary responsibilities include ensuring accuracy and efficiency of operations, monitoring incoming payments, and securing revenue by verifying and posting receipts.

This role is based within a fast growing Italian Food & Wine import and distribution business with head office located in Newtownmountkennedy, Co. Wicklow.

This is a part time position, requiring approximately 20 hours per week, based in our office.

Job Duties and Responsibilities

• Processing and posting payments within the system, including the allocation and reconciliation of remittances.
• Managing returned payments by updating the system and carrying out daily follow ups with clients through phone and email communication.
• Creating direct debit files and submission to bank - advising customers of amounts to be lifted.
• Ensuring that accounts with unpaid cheques or direct debits are discussed with the Accounts Receivable Manager and, if agreed, are placed on credit stop until issues are resolved to credit controls satisfaction.
• Following debtor policy procedures for all overdue balances.
• Reviewing and processing credit applications provided by the sales team, setting up accounts once approved, and ensuring all supporting documentation is complete and compliant.
• Filing and keeping account documentation up to date.
• Managing customer portals to match invoices and ensure timely payment.
• Scanning and uploading Proof of Delivery (POD) documentation to the relevant portal on a daily basis, ensuring availability for client requests.
• Analysing PODs received from drivers and ensuring items noted are communicated to the Customer Service department and that credit notes are issued where appropriate.
• Carrying out weekly calls with a portfolio of clients to collect credit card payments in a secure and professional manner.
• Generating monthly statements via bulk email, as well as manual statements for clients who require them (approximately 100+ clients).
• Issuing daily bulk emails for invoices and credit notes.
• Ensuring accounts receivable email queries are dealt with in a timely manner.
• Answering phone call queries.
• Dealing with customer queries and the supply of PODs and copy invoices as requested.
• Providing ongoing support to the Credit Control Manager as required.
• Carrying out any other tasks as assigned by your manager. It may also be necessary to carry out administrative tasks within other areas of the business.

The Ideal Candidate Will Have

• 1-2 years' experience in a similar role.
• Proficient computer skills - proficient in the use of Microsoft Excel.
• Experience with Microsoft Navision an advantage.
• The ability to work in a fast paced environment, a self starter who needs little direction.

Knowledge, Skills, and Abilities

• Excellent level of verbal and written English - essential.
• Italian language - not essential but an advantage.
• Ability to deliver under pressure and work to tight deadlines.
• Excellent communication and people skills with confidence to liaise with customers and colleagues.
• Excellent planning, organisation, and prioritisation skills.
• Ability to work on own initiative.
• Highly systems oriented and literate.

Measures

• Achieving credit control KPI's.
• Bad debts kept to below budget levels.
• Debtors policy always adhered to.

Salary and Remuneration

• €30k per annum (pro rata for part time hours).
• PRSA & Life Assurance Schemes.
• 30% Staff Discount on Italicatessen products.
• Free Parking.