Accounts Administrator - Dublin

Job Title: Accounts Administrator - Dublin

Setting: Private Aged Care Facility

Location: Dublin

Job Type: Full-Time

Salary: Based on experience.

About the role

We are recruiting on behalf of our client for a committed and capable Accounts Administrator. This role involves processing payments, bank reconciliations, resolving queries, and supporting with payroll administration.

Key Responsibilities

• Process all supplier invoices received on date of receipt
• Review the latest bank statements to ensure that the supplier payments via cheque/ Direct Debit have been posted. Customer receipts are posted and update Pegasus for any visa card payments when made
• Review supplier invoices and statements
• Note any new admissions and discharges with Regional finance as part of the monthly customer invoicing process.
• Issue resident statements as requested/ deal with queries
• Scan all Capex invoices and forward copy to Regional Finance
• Lodge any cheque/ cash receipts once a week
• Obtain approval for supplier invoices processed in previous week from Director of Nursing

Fortnightly Payroll Process

• Reconcile Roster to TMS clock in information, resolving anomalies
• Advise of any payroll rate changes, new starters, leavers etc.
• Submit reconciled payroll to outsourced provider by late pm Tuesday
• Review and approve payments for accuracy, so that payment can be processed for value on Friday
• Act as liaison with staff to address any payroll queries that may arise, report up to Regional Finance if you are unsure/ unable to resolve

Mid-Month

• Forward Health Trust payment remittances upon receipt to Regional Finance so that they can be allocated to resident accounts
• Reconcile Petty Cash/ Resident Float balances
• Schedule a monthly conference call with Regional Finance to review actions/ issues/feedback/ recommendations/ process refinements etc. (standard agenda to be issued)
• Reconcile payments made via the Visa Card to the monthly Visa Card statement
• Beginning of Month:
• Generate Resident invoices for current month
• Review Debtors Ledger Report for previous month

Month End

• Sales Ledger to be closed one-day post month
• Email suppliers requesting statements
• Purchase Ledger to be closed three days' post month end.
• Note all 'late' supplier invoices for discussion with Regional Finance re accruals

General

• Dealing with respites residents sending out welcome packs including financial assessment and now contract of care and also chasing up on these
• Dealing with the Liaison officer along with public health nurses regarding booking in residents
• Following up with recruitment agencies for staff
• Support Director of Nursing in performing ad hoc duties as required

Benefits

• Competitive Salary
• Employee Assistance Programme
• Statutory Sick Pay
• PRSA Pension Fund
• Free Parking
• Bike to Work scheme
• Refer a Friend programme

If you are a dedicated Accounts Administrator who are compassionate, positive person eager to work hard, then this is a job for you. This is an excellent opportunity to develop or enhance your skills within a supportive environment whilst working with an experienced team of Healthcare Professionals in a diverse, multicultural environment.

For further details, please send your CV to: