( ) Catering Administrator

Mid and South Essex NHS Foundation Trust is one of the biggest trusts in the country, following the merger of Mid Essex, Basildon and Southend hospitals in April 2020.

Main area Catering Administrator Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 8-4.30) Job ref 390-NR-EFM-BR-4951

Site Broomfield Town Chelmsford Salary £25,760 Per Annum (Pro Rata for Part Time) Salary period Yearly Closing 19/10/:59

Mid and South Essex NHS Foundation Trust is the onlyacute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

We are looking for a keen administrator to join our Catering Team based at Broomfield to provide administrative support to the Patient Catering Manager.

If successful you will will be part of an enthusiastic, multi-skilled team providing a high quality administrative service covering all the catering department needs. You will also have the opportunity to assist in the preparation of presentations, reports and key project documents.

This post requires excellent communication skills, good standard of IT and the ability to undertake a large range of tasks.

Main duties of the job

• Respond promptly and appropriately to enquiries by telephone, email and in person.
• To behave in a courteous and professional manner at all times
• To ensure that information provided is accurate, timely and appropriate ensuring that confidentiality is maintained at all times.
• Provide a high standard of customer service.
• To ensure that the work area is clean, tidy and safe by following the relevant Health & Safety, fire and security precautions and regulations as laid down by the Trust.
• Administrative work is prioritised and completed within prescribed timescales.
• Process and maintain salary returns and timesheet records ensuring they are completed and sent to payroll on the given date.
• To inform all staff regarding training and to ensure they attend. Input all data onto the training file spread sheet.
• Maintain sickness records both electronically and hard copy
• Receive calls for all hospitality bookings and inform staff to when functions are required.
• Booking all repairs and yearly maintenance for all kitchen equipment.
• Checking all invoices and delivery notes to ensure no overpayments

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

For full details about this varied and rewarding role, please see attached job description.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires.

Other

• Ability to travel between sites if required too

Education & Qualifications

• Educated to GCSE Level C and above. Minimum of five to include English Language
• Good knowledge of Microsoft programmes
• ECSL Qualification

Knowledge and Experience

• Knowledge of working with a wide variety of computer software applications: Word to produce letters and reports Excel to maintain databases. Outlook to manage and schedule work and diaries
• Working Knowledge of SAFFRON
• Working knowledge of the Trusts HealthRoster system

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect your skills, and you will be required to declare on your application if AI has been used before submitting your application.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.