Wedding Coordinator - Maternity Cover

Location: On site / Diswellstown, Co. Dublin, D15 WNR7, Ireland
job type: Contract / Full-time
Sector and subsector: Arts Hospitality
Salary: Negotiable salary

Castleknock Hotel, an award winning 4 star hotel in Dublin 15 and proud member ofFBD Hotels & Resorts, is looking for warm, energetic, and guest focused individuals to join our growing team.

If you love creating great first impressions, enjoy a fast paced environment, and want to be part of a team that genuinely cares, we'd love to hear from you.

This role is a minimum 6 month contract with opportunities within the FBD Hotels & Resorts to further your career.

Why Work With Us?

At Castleknock Hotel, our team is at the heart of everything we do. We have been awarded - Failte Ireland Outstanding Employer Excellence, Irish Hotel Federation Expert Quality Employer, Great Place to Work, Best Workplace in Hospitality and the BE mark from Workbly along with a Gold award from the Irish Accommodation services Institute.

We're guided by our core values:Think About the Guest Be Respectful Work As One Be the Best Own It & Deliver It

As a team member, you'll enjoy many benefits, some are listed below:

• Competitive pay
• Free meals on duty
• Complimentary uniforms
• Employee discounts across all FBD Hotels & Resorts
• Employment opportunities across all FBDS Hotels & Resorts
• Employee recognition awards
• Employee Reward points
• Free gym membership / Discount in The Spa
• Ongoing training, development, and career progression
• Access to an EAP
• Access to the Castleknock Team Voice group

What the role is:

• Coordinating with departments (banqueting, catering, AV, housekeeping)
• Managing client expectations for bookings - Corporate events, Weddings and Social events
• Providing excellent service to clients
• Handling last minute changes calmly and efficiently
• Coordinating across vendors, hotel teams, and clients
• Creating proposals based on client requests and expectations
• Managing multiple events simultaneously
• Negotiating with vendors and clients
• Managing invoices and event P&Ls
• Ensuring profitability of events
• Handling unexpected issues (weather, equipment, staffing)
• Creative solutions on event day
• Familiarity with hotel PMS (Opera)
• Event management software
• Ensuring compliance with hotel policies
• Reviewing Function sheets (Banquet Event Orders)
• Double checking room setups, dietary requirements, and schedules
• Ensuring a seamless guest experience

What We're Looking For

• Previous experience with Wedding planning
• Outstanding attention to detail and effective communication
• Ability to follow verbal directions in a fast-paced and dynamic environment
• Excellent time management and the ability to prioritise tasks
• Outgoing and friendly personality
• Have a professional image at all times in line with the Hotel standards
• Hospitality expertise (understanding guest flow, service standards)
• Marketing knowledge (event promotions, social media)
• Cultural awareness (working with international clients)