Vendor Management Specialist

About the role

We are seeking a Vendor Management Specialist to support the delivery of efficient, compliant and value driven procurement activities across the organisation. This role is responsible for supporting the full procurement lifecycle, from supplier onboarding and sourcing through to contract administration, purchase order management and process improvement. Working closely with Finance, Accounts Payable and key business stakeholders, the Vendor Management Specialist contributes to strong governance, effective supplier relationships and the continuous enhancement of the Procure to Source (P2S) process.

Key Responsibilities

• Support day to day procurement operations, ensuring all purchases comply with procurement policies, delegation of authority, budget controls and relevant legal or regulatory requirements
• Assist with supplier onboarding, due diligence, risk assessments and ongoing maintenance of accurate supplier master data
• Act as a primary point of contact for suppliers regarding purchase orders, invoice discrepancies and service related queries, partnering with Accounts Payable and internal teams to resolve issues efficiently
• Support contract administration activities including tracking contract terms, renewals, compliance obligations and follow ups with stakeholders
• Assist with sourcing activities, including benchmarking, price comparisons, tendering and RFP processes, to support cost optimisation and value for money
• Monitor and track supplier performance against agreed KPIs and service levels, supporting reviews and corrective actions as required
• Maintain accurate records and documentation to support procurement controls, reporting and audit requirements
• Contribute to continuous improvement initiatives, including process enhancements, system changes, UAT testing and procurement tool rollouts
• Provide guidance and support to internal stakeholders on procurement processes and systems

About You

• 2-5 years' experience in procurement or Procure to Pay / Source to Pay operations
• Strong understanding of end to end procurement processes, controls and best practices
• Experience working with ERP and procurement systems in a medium sized organisation
• Comfortable supporting sourcing activity, supplier management and contract administration
• Strong analytical skills with attention to detail and a compliance focused mindset
• Proficient in Excel and reporting tools
• Excellent communication, organisation and stakeholder management skills
• Third level qualification in Accounting, Finance or a related discipline desirable
• Professional procurement qualification (e.g. CIPS or equivalent) an advantage

Benefits

• Work life balance: Hybrid working model for applicable roles, full range of leave entitlements, career breaks and secondments
• Physical wellbeing: Discounted gym membership, eye tests, flu vaccinations, paid sick benefit, wellbeing initiatives
• Financial wellbeing: Competitive salary, defined contribution pension, income protection 1:1 financial advice
• Learning & Development: 24/7 resources such as in house training programme, Go1 learning content, Irish Management Institute, The Executive Institute