UK - Office Manager & Executive Assistant

We are seeking a proactive and highly organised Office & Admin Executive to join Incubeta, contributing to a warm, well-managed, and engaging office environment.

The successful candidate will be the first point of contact for employees, visitors, and clients, playing a vital role in shaping their experience with our business. Responsibilities include overseeing daily office operations, supporting onboarding and offboarding processes, and providing administrative support across teams.

This role suits someone who enjoys variety, takes pride in fostering a positive workplace, and is eager to work across different functions. The ideal candidate is approachable, adaptable, solutions-oriented, and prepared to assist wherever needed.

The role requires presence in the office 5 days a week.

Reception & Office

• Ensure visitors have a positive and professional experience at Incubeta.
• Manage daily office operations, including maintenance, supplies, and vendor relations.
• Serve as the main contact for office-related queries, ensuring prompt resolution.
• Create an inviting and inspiring work environment, exploring creative ways to enhance office spaces.
• Maintain tech resources, troubleshooting issues to minimise workflow disruptions.
• Oversee meeting room management, ensuring proper setup and maintenance.
• Maximise the office budget, balancing cost efficiency with quality.
• Identify opportunities for new office spaces to meet business needs.

People Support & Adhoc Administration

• Coordinate onboarding, prepare induction sessions, and facilitate smooth transitions.
• Provide administrative support across teams as needed.
• Manage offboarding processes, ensuring access is revoked and company tech is returned.
• Support committees with organising events and initiatives.

Health, Safety, and Compliance

• Ensure adherence to health and safety regulations, conducting risk assessments and addressing hazards.
• Maintain safety records, logging and following up on incidents.
• Conduct regular audits of facilities and emergency equipment.
• Ensure compliance with legal and regulatory standards.

Executive Support

• Provide administrative support to the executive team.
• Manage company-wide meetings, including scheduling, agendas, and communications.
• Coordinate travel arrangements.
• Organise and book meetings with appropriate venues and resources.

• Experience in administration, front-of-house, or office management.
• Excellent organisational and multitasking skills.
• Professional, warm, and confident communicator.
• Strong problem-solving and proactive attitude.
• Ability to work independently and collaboratively.
• Enthusiastic about fostering a positive workplace culture.

About Incubeta

• A digital marketing consultancy with over 15 years of experience, integrating people, technology, and data to optimise client outcomes.
• Google's most experienced EMEA sales partner.
• Offices in London, Manchester, and Belfast, part of a global network with 22 offices worldwide.
• Over 700 team members committed to innovation and excellence.
• Award-winning for both work and culture.
• Active committees and networks focusing on DE&I, mental wellbeing, social responsibility, and sustainability.

Our Package

• Industry-competitive salaries, reviewed regularly and linked to career progression.
• Additional bonuses based on team and company performance.
• A flexible benefits package including health care, pension, gym memberships, and more.