Transactional Workforce Administrator - Resourcing

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Transactional Workforce Administrator - Resourcing NHS AfC: Band 3

Main area Recruitment, Human Resources, Resourcing Grade NHS AfC: Band 3 Contract Permanent Hours

• Full time
• Part time
• Job share
• Flexible working
• Compressed hours
• Term time hours
• Annualised hours

37.5 hours per week (Different working patterns can be considered and will be discussed at interview) Job ref 311-H914-26

Site Pennine Care Trust HQ Town Ashton under Lyne Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 16/07/:59 Interview date 30/07/2026

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our

Looking for something new? Our role in Resourcing offers a great opportunity for someone that loves a challenge and wants to get stuck in!

We are looking for individuals who will work with persistent determination to better themselves and the organisation with their contribution to the Resourcing Team.

In order to excel in the role you will have previously worked in an extremely fast paced environment. You will be able to prioritise your workload and deal effectively with key stakeholders at all levels.

Full training and support will be provided for this role, which offers the right individual an opportunity to grow their experience in Recruitment, Temporary Workforce, HR practice, as well as NHS systems in a nurturing and welcoming team.

As part of the selection process, if you are invited for an interview you will be expected to complete numerous different assessments which may include data manipulation, reporting and on the job tasks.

This vacancy may close early dependent on number of applications.

Main duties of the job

Support the provision of a professional, efficient and integrated recruitment and temporary staffing service.

To administer all recruitment procedures, including the use of Trac jobs recruitment management system, NHS Jobs, OHIO Fit4Jobs, ESR and to enable effective Trustwide recruitment of staff.

Provide an effective temporary staffing function to support the Trusts requirement for a temporary workforce including the use of HealthRoster BankStaff and Optima, ESR, TempRE, SEL-expenses and Sharepoint

To be fully aware of the requirements of NHS check standards, DBS compliance and associated employment legislation.

To be fully aware of the processes and procedures required when booking agency staff to cover shifts.

To deliver world class customer service with the objective of resolving all queries to the department quickly and comprehensively during your first engagement with the customer.

To understand how the delivery of excellent customer service benefits the patient experience.

To understand the responsibility of representing Pennine Care as the first point of contact for many future employees of the Trust.

Working for our organisation

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our and do everything we can to make sure we are a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer, especially from within our Trust footprint areas.

Detailed job description and main responsibilities

Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.

Person specification Education / Qualifications

• GCSE English, Maths, NVQ level 3 in Administration or equivalent qualification / equivalent experience
• ICT Qualification or equivalent experience of IT systems.
• CIPD level 3 qualified or working towards its completion

Experience

• Previous Experience of working in an Office Environment within an administrative role.
• Proven experience of working in a customer facing environment.
• Proven experience of handling significant levels of customer engagement
• Proven experience of role specific electronic systems
• Previous experience of working in recruitment team.
• Previous experience of working in a temporary workforce team
• Previous experience of working in a HR Team

Knowledge

• Microsoft Office systems including Outlook, Word, and Excel
• Understanding the requirement for confidentiality.
• DBS and Professional Registration Systems
• Right to work (Asylum and Immigration Act 2004).

Skills and Abilities

• High standard of communication skills - both written and verbal.
• Excellent prioritisation skills.
• Excellent customer care skills
• Advanced keyboard Skills.
• Ability to work effectively as part of a team.
• Ability to adapt rapidly and flexibly to meet the needs of the service.
• Ability to handle a high volume/pressurized environment.
• Ability to manipulate data.

All applicants external to Pennine Care NHS Foundation Trust will be required to provide their HMRC employment history to cover the most recent three years employment. This information will be used to validate employment history and references.