Trainee Administration Assistant

We are currently seeking a motivated and enthusiastic Administration Assistant to join our busy and fast-paced office in Grangemouth. This is an excellent opportunity for someone to develop their career within a supportive office environment.

Job Title: Administration Assistant

Location: Grangemouth (office based, Monday - Friday)

Contract: 9 months maternity cover

About the role

As an Administration Assistant, you will play an important role in supporting the day-to-day operations of the office and assisting both the administration and recruitment teams. This role would suit someone who is organised, professional, eager to learn, and confident communicating with a variety of people. You will be working within a busy office environment where no two days are the same, gaining experience across a wide range of administrative duties while developing your organisation and communication skills.

Key Responsibilities

• Providing day-to-day support to the Administration Team Lead
• Handling incoming telephone calls and directing enquiries appropriately
• Assisting contractors with queries relating to timesheets, contracts, holidays and general admin matters
• Supporting the recruitment team with administrative tasks and documentation
• Greeting and welcoming visitors and guests in a professional and friendly manner
• Using a variety of internal systems to generate reports, update records, and produce documentation
• Maintaining accurate records and ensuring information is processed efficiently
• Assisting with general office administration duties as required

Candidate Requirements

• Previous experience within an administrative role would be highly advantageous
• Previous call handling or customer service experience is desirableStrong communication and interpersonal skillsGood organisational skills and attention to detailA positive attitude with willingness to learn and develop new skillsAbility to work effectively within a busy office environment and manage a varied workloadConfident using computer systems and Microsoft Office applications