Tenders & Proposals Administrator

Job Title: Tender & Proposals Administrator

Salary: £30k plus DOE

Reporting To: Pre-Construction Director

Business Unit: Pre-Construction

Location: Preston (Office-Based)

Hours: 40 hours per week, Monday - Thursday: 08:00 - 17:00 (45-minute lunch) & Friday: 08:00 - 15:30 (30-minute lunch)

Contract: Permanent

Company OverviewA well-established and reputable organisation delivering civil engineering and infrastructure projects across multiple sectors throughout the UK. The business operates within a collaborative and quality-driven environment, focused on securing sustainable and profitable workstreams.

Role PurposeTo support the successful coordination and delivery of tender submissions within the Pre-Construction team.This role provides essential administrative and document control support, ensuring that all tender documentation is accurate, compliant, and submitted in line with client requirements and deadlines.Main ResponsibilitiesTender Administration & Coordination

• Provide administrative support to the Pre-Construction team across all tender and framework activities
• Coordinate tender documentation from initial receipt through to submission and post-submission stages
• Maintain tender registers, trackers, submission schedules, and pipeline information
• Monitor opportunity trackers and assist with identifying suitable opportunities for review
• Support the preparation and submission of PQQs, ITTs, and framework applications

Document Management & Compliance

• Compile, format, and quality-check tender submission documents to ensure accuracy and consistency
• Manage electronic filing systems, ensuring records are well maintained and easily accessible
• Upload and download documents via procurement portals and e-tendering systems
• Maintain libraries of company policies, accreditations, and standard submission content
• Ensure all documentation meets required compliance and client specifications

Stakeholder Coordination

• Liaise with internal teams including estimators, planners, and bid writers to obtain information for submissions
• Coordinate input from external partners and supply chain contacts
• Monitor clarification deadlines and support the management of client queries and responses
• Arrange meetings, workshops, interviews, and presentation logistics

Administrative Support

• Administer central team inboxes, prioritising and distributing communications effectively
• Assist with the preparation of supporting documents such as CVs, case studies, and project references
• Support document control processes including revisions, updates, and distribution
• Assist with general administrative duties across the Pre-Construction function
• Contribute to lessons learned and feedback processes following submissions

Skills & KnowledgeEssential

• Strong administrative background with experience in document management or coordination roles
• Excellent written communication and document formatting skills
• High level of accuracy and attention to detail
• Strong organisational and time management skills with the ability to manage multiple deadlines
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work collaboratively within a team environment

Desirable

• Previous experience within construction, civil engineering, or infrastructure sectors
• Experience using e-tendering platforms or document management systems
• Understanding of tendering or pre-construction processes
• Awareness of handling confidential or commercially sensitive information

Attitudes & Behaviours

• Positive, proactive, and dependable approach to work
• Strong team player with a collaborative mindset
• Professional and approachable with strong interpersonal skills
• Ability to remain organised and calm under pressure
• High level of integrity and confidentiality
• Self-motivated with a willingness to learn and develop
• Flexible and adaptable to changing priorities
• Strong sense of ownership with a focus on delivering high-quality work

Working Environment

• Office-based role within a collaborative Pre-Construction team
• Fast-paced environment with multiple concurrent deadlines
• Regular interaction with internal departments and external stakeholders

Summary

This role offers an excellent opportunity for an organised and detail-focused administrator to contribute to a high-performing Pre-Construction team. The successful candidate will play a vital role in ensuring the delivery of high-quality tender submissions and supporting the continued growth of the business.

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