Temporary Legal Process Assistant -Belfast City Centre

Temporary Legal Support Assistant

Closing Date: 16 September 26

Main purpose of job

To be responsible to the Legal Support Assistant for the maintenance of the service's archives, technical library system, input of case outcomes and expenses as required to meet the needs of the service in the most cost-effective and efficient system and in accordance with agreed quality, time and budget targets.

Summary of responsibilities and personal duties

To maintain secure storage for all title deeds, lease agreements, easements, assignments, rights of way, wayleaves, contracts and associated records.

To maintain the legal casefile archive and ensure compliance to the agreed schedule of disposal. To liaise with the Council's commercial storage provider for semi- current records.

To input and update archive details on the legal case management system and to carry out mail duties as and when required.

To maintain and update deeds schedules for each Council property.

To track movement of all documentation ensuring security of title deeds.

To maintain subscriptions, access and research online systems including LandWeb and LexisNexis.

To liaise with the Law Society library and acquire updates to technical information as required.

To maintain the service's technical library including online NI legislation.

To process legal documents, open case files, input data and administer procedural non-contentious work.

To liaise with the Legal Support Assistant regarding maintenance of ICOS referencing and expenses for third party prosecutions and claims.

To maintain and update the Council's contract register.

Essential Criteria

Experience

Applicants must, as at the closing date, be able to demonstrate by providing personal and specific examples, that they have at least one year's relevant work experience in each of the following areas (a)- (c):

the administration of legal documentation including data input to legal case management systems and maintenance of databases;

working with title documentation and associated property records;

and dealing with queries and enquires from both internal and external customers.

Special skills and attributes Applicants must also be able to demonstrate that they possess the following special skills and attributes:

Communication skills: excellent written and verbal communication skills.

Customer care skills: the ability to understand the specific needs of internal and external customers and to respond promptly and effectively, etc.

Information Technology skills: the ability to input, locate, retrieve and print data from relevant information systems, etc.

Work planning skills: the ability to organise diary dates and meetings and to plan, prioritise and complete scheduled work by the required deadlines, etc.

Decision-making and work planning skills: the ability to work independently and use their initiative

.Organisational skills: the ability to work to agreed time and targets to achieve objectives and the ability to work with varied or conflicting priorities.

Political sensitivity: the ability to proactively protect the reputation and image of the council, its members and its employees whilst undertaking responsibility for working with external contacts.

Team-working skills: the ability to work co-operatively and supportively with colleagues contributing to the success of the team and achievement of objectives.

Shortlisting criteria

In addition to the above experience, Belfast City Council reserves the right to shortlist only those applicants who, as at the closing date, can demonstrate.

In the first instance have at least two years' experience in the aforementioned areas (a) - (c); and in the second instance have at least five GCSEs (grades A - C) including English, or equivalent qualifications.

Other Information:

Start Date: 21 September 26

Closing Date: 16 September 26

Hours of Work: 37 hours per week (After successful 4-week training period, 2 Days remote & 3 Days in office. 8.30-4.30 or 9.00-5.00 pm)

Rate of Pay: £14.83 per hour plus accrued holiday pay

Location: Belfast City Centre

If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on or to speak to one of our consultants.

The client reserves the right to close vacancies earlier than the specified date, should they receive sufficient applications. If interested, please send your CV as early as possible.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons.