Team Secretary (12 Month FTC)

Job Description: Team Secretary

Job Title: Team SecretaryLocation: Sheffield (Office-based / Hybrid, as applicable)Reporting To: Senior Team SecretaryContract Type: 12-month Fixed Term Contract, Full-timeSalary: £35,000 Per annum Start Date: ASAP

About the Role

We are seeking an experienced and proactive Team Secretary to provide high-quality administrative and secretarial support across a busy professional services team. This is a key role supporting multiple stakeholders and ensuring the smooth day-to-day running of the department.

The position is well suited to someone with prior experience as a Legal Secretary, Legal PA, or professional services secretary, who thrives in a fast-paced, collaborative environment and takes pride in delivering a well-organised and reliable support service.

Key Responsibilities

• Provide day-to-day secretarial and administrative support to multiple fee earners
• Manage diaries, schedule internal and external meetings, and proactively resolve clashes
• Format, type, proofread, and amend documents to a high professional standard
• Prepare presentations, reports, and meeting materials
• Arrange travel and accommodation and manage related logistics when required
• Book meeting rooms and assist with office coordination and supplies
• Maintain accurate electronic filing, document management, and version control
• Assist with printing, collating, and preparing papers for meetings
• Provide in-meeting support as required
• Handle sensitive documents and communications with absolute confidentiality
• Provide cover for other secretaries during periods of absence or peak workload
• Work collaboratively with the wider secretarial team to balance workload effectively
• Support the organisation of internal events and client activities
• Assist with maintaining internal databases and online systems
• Carry out occasional local errands and support general office organisation

Skills, Experience & Attributes

Essential:

• Previous experience in a PA, Secretary, or administrative support role, ideally within a professional services or legal environment
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• High attention to detail with a commitment to accuracy
• Confident user of Microsoft Office, particularly Outlook, Word, PowerPoint, and Teams
• Ability to manage competing priorities in a calm and professional manner
• Proactive, flexible, and able to work both independently and as part of a team

Desirable:

• Experience within a legal or professional services setting

What's on Offer

• Competitive salary and discretionary bonus scheme
• Enhanced pension contributions
• Generous annual leave entitlement, including additional personal leave
• Private medical insurance and wellbeing benefits
• Life and critical illness cover
• Additional benefits and employee schemes