Team Coordinator - Business Services

Overview

THE FIRM

Montagu Evans is a UK property consultancy that helps clients unlock value from complexity, because that's where the most meaningful opportunities live.

Our purpose is to bring clarity, creativity, and conviction to the complex. We are experts who collaborate to create value, not just preserve it and our team is built for impact, not oversight.

We specialise in high-value, complex assets across the property lifecycle, where political, technical or commercial challenges demand a joined-up approach.

THE TEAM/DEPARTMENT

The Business Services team operates across the firm, supporting all departments from our London office. The Central Management Team (CMT) / Business Services team works closely with senior leadership and specialist functions, including:

• HR
• Finance & Risk
• Marketing & Business Development
• IT and Data
• Operations and wider support teams

This role sits within CMT / Business Services, supporting senior stakeholders across these areas.

Role Overview

To provide highly proactive diary, meeting and administrative support to the CMT / Business Services leadership team.

This role will act as a central coordinator across multiple senior stakeholders, with a strong focus on forward planning, diary optimisation and meeting coordination. The role will also support invoicing and financial administration through the firm's systems (NetSuite), ensuring accuracy and consistency across the team.

1. Diary & Meeting Management (Primary Focus)

   Proactively manage and coordinate diaries for senior stakeholders

   Organise internal and external meetings, particularly complex or multi-attendee scheduling

   Review diaries 1-2 weeks ahead to identify and resolve clashes, protect priority time and ensure appropriate breaks

   Liaise with EAs and coordinators across the business to align diaries

   Send, manage and follow up meeting invites, rooms and logistics

   Support prioritisation through regular check-ins where required

2. Invoicing & Financial Administration

   Process supplier, consultant and client invoices using NetSuite

   Ensure invoices are submitted accurately and in a timely manner

   Liaise with Accounts Payable and internal teams to resolve queries

   Maintain organised records and track invoice status where required

   Build a working understanding of codes and processes to support the team

3. Travel & Expenses

   Arrange travel and accommodation as required

   Process expenses accurately and in a timely manner for senior stakeholders

   Owning and process company card expenses accurately and in a timely manner

4. Administrative & Document Support

   Prepare, format and proofread reports, presentations, fee proposals and meeting materials

   Ensure all documents meet firm brand and quality standards

   Manage correspondence and act as a point of contact when required

   Organise document packs and materials for meetings

5. Team & Operational Support

   Support onboarding and inductions for new starters

   Assist with team meetings, events and external engagements

   Provide flexible administrative support across the wider team

   Work with the Business Executive to improve processes and ways of working and support where required on Business Services led projects

   Ad hoc administrative support as required from time to time

Key Requirements

• Highly organised with strong attention to detail
• Proactive and forward-thinking, with a strong sense of ownership
• Comfortable with ambiguity and an ability to drive coordination
• Confident managing multiple senior stakeholders
• Strong diary management and coordination skills
• Comfortable working with systems and structured processes (e.g. NetSuite)
• Excellent communication skills
• Strong IT skills (Outlook, Word, Excel)
• Discreet, reliable and professional
• Collaborative team player with a flexible approach