Team Assistant - UK

Job Description

Role title: Team Assistant - UK/London Office

Contract type: Part-time (3 days per week or equivalent)

Location: London Office

About Murzilli Consulting

Murzilli Consulting is a digital aviation consultancy firm founded in 2020 by Lorenzo Murzilli and based in Switzerland, with additional subsidiaries in Germany, Spain, Hungary, and the United Kingdom. Our organisation is committed to helping clients succeed with their regulation and compliance strategies. We do this by acting as a digital outsourced regulatory department and working with clients to support them in establishing a high performing internal regulatory function. Our focus is on emerging technologies in crewed and uncrewed aviation, advanced air mobility, and U space. Our goal is to assist clients in achieving success with their regulation and compliance strategies and implementations.

We offer services to government entities and private enterprises, including regulatory strategies, UAS/Drones and USSP certification, design verification, SORA approvals (Specific Operations Risk Assessment), and CE marking. Our customer base includes leading drone organisations worldwide that trust in our expertise.

About this Role

As a Team Assistant - UK, you will play a crucial role in ensuring the smooth functioning of our London office and team. Reporting directly to the Head of UK, you will act as a central point of coordination for the team, ensuring seamless day to day operations.

This is a varied role combining team support, office coordination, and operational support, with scope to grow depending on the candidate's strengths. Responsibilities will include a range of administrative support across meetings, events and operations.

The ideal candidate will demonstrate exceptional organisational skills and be an excellent communicator. They will have the confidence to be proactive, positive and calm under the pressure of managing competing priorities.

We are looking for the right fit for our team in this crucial role and are willing to consider a variety of backgrounds and experience levels. We are open to fitting part time working arrangements to the right candidate so if it's you - please apply and we can discuss how to make the role work for you.

Important: This role requires office on site presence and no remote arrangement.

Key Responsibilities

• Meeting Organization
  • Schedule and coordinate meetings with internal teams and clients.
  • Prepare and distribute meeting agendas and materials.
  • Ensure meeting rooms are prepared with necessary equipment and supplies.
  • Take minutes during meetings and follow up on action items.
• Administrative Support
  • Manage office supplies and inventory.
  • Handle incoming and outgoing correspondence.
  • Assist with purchasing, invoice collection and processing (including maintaining financial records).
  • Assist with travel arrangements and itineraries.
  • Maintain and update company records, databases, and filing systems.
  • Assist the Head of UK with day to day administrative tasks.
• Process Development Support
  • Support in the documentation of internal processes and procedures.
  • Assist in reviewing and updating the company's operational processes.
  • Help ensure process documents are organised, accurate, and accessible.
  • Collaborate with the HR team to streamline onboarding and employee lifecycle processes, including assistance with new starters.
• General Office Administration
  • Greet and assist visitors to the office.
  • Maintain a clean and organised office environment.
  • Coordinate with property management for office maintenance.
  • Monitor compliance with office regulations and standards.
  • Proactively identify opportunities to improve workplace efficiency.

Requirements

• Basic education and vocational training are required; a university degree will be highly valued.
• Minimum of 1 year of proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent organisational and time management skills.
• Strong attention to detail and problem solving abilities.
• Ability to work under time pressure.
• Fluent English speaker with exceptional communication and interpersonal skills. Spanish or German language proficiency is a bonus.
• Ability to work independently and as part of a team.
• High degree of professionalism and confidentiality.
• Experience with scheduling software and tools.

What We Offer

• Fast growing consulting company with a supreme network of partners.
• Exposure to both the leadership and operations of a fast growing consulting company with a supreme network of partners and high performing environment.
• Personal accountability, growth and learning opportunities, based on your strengths.
• An inspiring and international working environment, supportive and collaborative team.
• Opportunities for career advancement into operations and project roles.
• Twice a year team building or work away weeks, and competitive salary.
• Work devices with Apple products.