Team Administrator/ Personal Assistant

Cpl are looking to hire a Team administrator/PA to join their team. This is a hybrid role based in Dublin 4.

This position is an excellent opportunity for a tech-savvy administrator looking to grow their career. The role comprises two key areas of responsibility: providing administrative support to the team and delivering personal assistant support to senior leadership.

Duties Contractor Care/Team Administration

• Act as the primary point of contact for contractor Webtime and manual timesheet queries.
• Manage contractor compliance documentation and processes.
• Support payroll-related contractor queries, liaising with Payroll and Recruitment teams to ensure accurate and timely payments.
• Create, issue, and manage contractor contracts.
• Complete administrative tasks within Jobscience, including
• Produce and analyse weekly KPI reports for consultants.
• Assist with Purchase Order management and aged debt reporting.
• Build and maintain strong working relationships with Finance, Billing, Compliance, and other internal departments.
• Prepare weekly and monthly reports using Excel and Logix.
• Support Recruitment Directors and Managers with reporting and administrative requirements.

Further support

• Coordinate internal meetings and room bookings where necessary.
• Prepare presentations, board papers, agendas, and supporting documentation.
• Record meeting minutes and follow up on action items.
• Produce sales reports and management reporting through BI and report trends.
• Coordinate events, and business activities.
• Support the delivery of business initiatives and ongoing projects.

Requirements

• Previous experience in a Business Administrator, Executive Assistant, Personal Assistant, or similar administrative role.
• Excellent organisational, communication, and time management skills.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, and PowerPoint.
• Experience preparing reports, managing data, and maintaining accurate records.
• Ability to manage multiple priorities while working to deadlines.
• High attention to detail with a proactive and professional approach.
• Experience with CRM, payroll, or recruitment systems is an advantage.
• A proactive, can-do attitude with flexibility and discretion.

Contact Ingrid for further information on