Team Administrator (Billing Specialist)

Team Administrator (Billing Co-ordinator)

LONDON, United Kingdom

Job Info

• Job Identification 2722
• Job Category Business Operations
• Posting Date 04/07/2025, 08:00 AM
• Locations 30 Crown Place, London, EC2A 4ES, GB
• Job Schedule Full time

Job Description

Job Title: Team Administrator (Billing Specialist) - 6 month fixed term contract

Group: Risk Advisory Services

Location: London

Hours: Monday to Friday 9.30am to 5.30pm

About the Business:

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference.

Position Overview: As a TA Billing Specialist, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.

Purpose of the role: To provide proactive and professional support to the Risk Advisory Services group.

This role is intended to embrace a team-working approach, collaborating with lawyers and other members of business operations to fulfil the needs of the business.

Candidate Overview

We are looking for candidates who ideally hold the following skills and experience:

• Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times.
• Assisting other members of the Practice Group with overflow work.
• Collating and preparing information for meetings, both internal and external.
• Taking and relaying messages promptly.
• Assisting with managing fee earner electronic schedules.
• Assisting Legal PAs and Business Development with preparation and sending out brochures.
• Assisting Legal PAs with travel and accommodation arrangements.
• Answering incoming telephone calls in a professional manner.
• Dealing with enquiries from internal and external callers.
• Awareness at all times that you are the "face of the firm".

Key Responsibilities:

Billing Process Management:

• Take direct responsibility for the team's billing processes.
• Creating, distributing and monitoring fee earners and matter Partners WIP and Financial Billing Reports.
• Generating client, matter and matter Partner time reports.
• Notifying and updating fee earners of upcoming billing deadlines.
• Creating, distributing and formatting prebills.
• Monitor remaining funds on Purchase Orders.
• Adding and updating client despatch information on invoices.
• Requesting time transfers, files closures and time amendments.
• Resolving issues relating to returned prebills and invoices.
• Attending and participating in revenue control meetings.
• Oversee the creation and distribution of monthly reports to clients.
• Perform Cashiering tasks.
• Suggesting and implementing process efficiency improvements.

Core Responsibilities:

• Prepare bundles and legal documents.
• Process expenses for lawyers.
• Document creation, amendment and printing.
• Copying, faxing, printing, scanning, pagination and indexing.
• Diary management and room booking for lawyers.
• Ad-hoc office tasks, including supporting other practice groups.

What can we offer you?

• Carers' leave (up to five paid days' leave).
• 25 days' annual leave entitlement.
• Contributory pension of up to 5%.
• Death in service cover (4 x base salary).
• Eligibility to apply for interest free loans.
• Cycle to work scheme.

What happens next?

Once your application has been submitted and reviewed, our Recruitment team will share the outcome with you by email.

We typically hold two interview stages per vacancy.

Our strength lies in our differences.

We are a Disability Confident and top Stonewall employer. We encourage and value different ideas and styles of thinking.

As an inclusive employer, we are willing to consider any flexible working requests.