Talent Administrator
Posted 5 days 16 hours ago by Carnall-Farrar
Permanent
Full Time
Administration Jobs
London, United Kingdom
Job Description
About us CF is a leading consultancy dedicated to making a lasting impact on health and healthcare. We work with leaders and frontline teams to improve health, transform healthcare, embed life scienceinnovationand boost growth through investment.
Our consultancy serves the entire healthcare sector, from healthcare systems and life sciences to health tech and sector suppliers. CF's multi-disciplinary team provides end-to-end services, spanning strategy, finance, performance, organisational improvement,dataand digital. We also createoptimalpolicy conditions for healthcare advancements through evidence-based thought leadership, taking a proactive stance on key issues.
As an inclusive and values-driven organisation, we are committed to excellence and are honoured to have received multiple industry awards. With unmatched access to UK healthcare data and specialist data scienceexpertise, our consultants are a driving force for delivering positive and meaningful change.
We are expanding from the UK into the Middle East and now Ireland, withadditionalgeographies in our 2030 strategy. We inspire clients to make change happen and improve health outcomes. We support our people to be courageous in doing the right thing.
About the role This is your opportunity to make a real impactin healthcare byproviding innovative, efficientsolutionsand processes to CF's People who are working to improve health and healthcare as one of the leading healthcare strategy teams in the UK and more globally.
As a Talent Administrator, you will be a key part of our People team, responsible for maintaining up-to-date Recruitment function systems and helping us deliver efficient, effective Talent sourcing and management processes. Your role will involve ensuring a great experience for our candidates - both permanent, interim and contractor - and tracking and reporting on progress against key Recruitment and Associate metrics. Wherever required, you will be flexible and agile in supporting administration across the People function given People priorities and team annual leave. This could include maintaining the HR system, supporting creation and issuing of key HR documents, managing People function inboxes and triaging accordingly, or scheduling learning and engagement events, for example.
This position demands someone who is proactive, flexible, efficient, detail-oriented and highly organised, with an interest in process improvement. Joining our team offers a unique opportunity for professional development within a dynamic and supportive environment, enabling you to advance your career while contributing to our organisational growth and our people's experience.
Responsibilities Recruiting
In supporting flexibility and remote working, team members can work from home one day per week as standard. Additionally, we offer 44 remote working days per year which can be used to top up your working from home days and enable you to work from home up to two days per week - subject to client needs. Alternatively, you could use your allowance in blocks to manage school holidays or other commitments. Our core in person working hours are from 10am until 4pm allowing you that extra flexibility to manage your schedule in a way that works for you.
Our commitment to Diversity & Inclusion We are committed to building an inclusive and supportive culture where diversity thrives, and all our people can excel. We only recruit, promote and reward our people based on their skills and contribution, without regard to gender, race, disability, religion, nationality, ethnicity, sexual orientation, age, marital status, or other characteristics.
We are Disability Confident Accredited, and we want you to feel comfortable and able to perform at your best in the recruitment process, if you require any reasonable adjustments for any part of the recruitment process, please let us know.
Benefits
Our consultancy serves the entire healthcare sector, from healthcare systems and life sciences to health tech and sector suppliers. CF's multi-disciplinary team provides end-to-end services, spanning strategy, finance, performance, organisational improvement,dataand digital. We also createoptimalpolicy conditions for healthcare advancements through evidence-based thought leadership, taking a proactive stance on key issues.
As an inclusive and values-driven organisation, we are committed to excellence and are honoured to have received multiple industry awards. With unmatched access to UK healthcare data and specialist data scienceexpertise, our consultants are a driving force for delivering positive and meaningful change.
We are expanding from the UK into the Middle East and now Ireland, withadditionalgeographies in our 2030 strategy. We inspire clients to make change happen and improve health outcomes. We support our people to be courageous in doing the right thing.
About the role This is your opportunity to make a real impactin healthcare byproviding innovative, efficientsolutionsand processes to CF's People who are working to improve health and healthcare as one of the leading healthcare strategy teams in the UK and more globally.
As a Talent Administrator, you will be a key part of our People team, responsible for maintaining up-to-date Recruitment function systems and helping us deliver efficient, effective Talent sourcing and management processes. Your role will involve ensuring a great experience for our candidates - both permanent, interim and contractor - and tracking and reporting on progress against key Recruitment and Associate metrics. Wherever required, you will be flexible and agile in supporting administration across the People function given People priorities and team annual leave. This could include maintaining the HR system, supporting creation and issuing of key HR documents, managing People function inboxes and triaging accordingly, or scheduling learning and engagement events, for example.
This position demands someone who is proactive, flexible, efficient, detail-oriented and highly organised, with an interest in process improvement. Joining our team offers a unique opportunity for professional development within a dynamic and supportive environment, enabling you to advance your career while contributing to our organisational growth and our people's experience.
Responsibilities Recruiting
- Recruitment system: Maintain Workable with up-to-date information across all live roles both within candidate profiles and also across feedback and process.
- Interview scheduling: Partner with the Recruitment Manager to schedule interviews for candidates with appropriate interviewers and timeframes aligned to agreed Recruiting priorities. This includes proactively pursuing and, where needed, respectfully challenging busy interviewers to secure their availability and keep candidate timelines on track. Ensure internal only parallel invites contain the right materials for the interviewer. Where relevant ensure any advanced tasks requiring preparation or take-based assessments are sent out as per the schedule.
- Candidate experience: Ensure the highest professionalism and experience for candidates through your interactions with them in the context of scheduling. Partner with the Recruitment Manager to ensure no candidates face delayed interview process times due to CF related factors.
- Simple Recruiting requests: Triage recruitment requests dealing with administrative questions/ requirements directly and efficiently.
- Sourcing: Partner with the Recruitment Manager to assist in identifying excellent candidates for roles leveraging AI and the tools the Recruitment team is using and building. Work with relevant EAs of Managing Partners and Partners to get high quality, engaging reach out to select candidates through their LinkedIn profiles.
- Room preparation: Be present and available to collect candidates from Reception and get them into the meeting room ahead of scheduled interviews. Prepare all meeting rooms for interviews including set-up, water for the candidate and interviewer, IT connections set up where these are required. Liaise with the Recruitment Manager and the Office Manager or other EAs / PA to ensure room set-up and collection is agreed with all arrangements in place where this is not you.
- Associate interview scheduling: Schedule interviews for potential Associates that have been identified by Resourcing / Ops / Recruitment team with the appropriate interviewers. Ensure internal only parallel invites contain the right materials for the interviewer. Where relevant ensure any advanced tasks requiring preparation or take-based assessments are sent out as per the schedule.
- Recruitment system: Ensure all Associate profiles who go to a first round interview are on Workable with comments and feedback captured accordingly. There will be some backward-looking data capture and clean-up to get the system up to date in the first few months.
- Associate tracker: Own and champion the Associate Resourcing tracker and ensure the CMaP system reflects the correct data - both in terms of level of detail and accuracy. Partner with Resourcing and Ops to update or correct the system as required.
- Associate management: Work with Resourcing consultant to reach out to Associates periodically and as agreed to understand availability and stay in touch.
- Associate contracts: Administer associate agreement contracts with input from HR consultant or CPO as required.
- Communications: Help Recruitment Manager to draft high-quality, compelling updates to the SLT and wider leadership team regarding Permanent and Associate hiring.
- Reporting: Leveraging the Workable system as well as Associate tracker / CMaP, report on progress against key Recruiting and Associate metrics every week and month.
- People team scheduling: Ensure all weekly People team meetings (joint team and 1:1s) are scheduled with room bookings secured.
- People systems: Help to maintain the HR system and the Learning Management system as needed if other team members are on leave.
- Simple HR requests: When the People Advisor is out, support the CPO with basic HR processes and documents such as BPSS (screening), offer letters, contract administration, acceptance letters, etc.
- Learning session scheduling: Ensure learning session logistics are sorted and correctly reflected in the LMS.
- New joiner onboarding: Ensuring induction sessions are planned and the rooms are ready, also helping to welcome colleagues on their first day and support associated logistics.
- Skills in Microsoft Excel to facilitate reporting and basic analysis of data.
- Demonstrated ability to manage multiple tasks simultaneously, ensuring accuracy and timeliness.
- Understanding of, and rigour in following, structured recruitment and HR processes end-to-end - meticulous about knowing which step comes next and making sure each is completed in the right order.
- Strong organisational skills with attention to detail.
- Excellent written and verbal communication skills.
- Excellent interpersonal skills to collaborate effectively with cross-functional teams and to build good rapport and help to deliver an excellent candidate experience.
- Confidence and tact to follow up with, and where needed respectfully challenge, busy senior stakeholders on their availability - securing interview slots and keeping candidate processes moving to time.
- Competent using Claude or other AI tools to make processes more efficient and effective.
- Educated to a degree level, or equivalent experience.
- Familiarity with Workable or other Recruitment and HR systems (Sage HR highly desirable).
In supporting flexibility and remote working, team members can work from home one day per week as standard. Additionally, we offer 44 remote working days per year which can be used to top up your working from home days and enable you to work from home up to two days per week - subject to client needs. Alternatively, you could use your allowance in blocks to manage school holidays or other commitments. Our core in person working hours are from 10am until 4pm allowing you that extra flexibility to manage your schedule in a way that works for you.
Our commitment to Diversity & Inclusion We are committed to building an inclusive and supportive culture where diversity thrives, and all our people can excel. We only recruit, promote and reward our people based on their skills and contribution, without regard to gender, race, disability, religion, nationality, ethnicity, sexual orientation, age, marital status, or other characteristics.
We are Disability Confident Accredited, and we want you to feel comfortable and able to perform at your best in the recruitment process, if you require any reasonable adjustments for any part of the recruitment process, please let us know.
Benefits
- . click apply for full job details