Talent Acquisition Coordinator

About the job

We're looking for a highly organised, detail-driven Talent Acquisition Coordinator to join our TA team and play a central role in delivering an exceptional hiring experience. Reporting directly to the Talent Acquisition Lead, you will own the coordination of our end-to-end recruitment process, keeping things moving, keeping stakeholders informed, and ensuring every candidate interaction reflects well on our brand.

This is a role for someone who takes real pride in getting the details right, thrives in a fast-paced environment, and genuinely enjoys working across a wide range of people, from candidates at the very start of their journey to senior hiring managers and business leaders.

About you

• 1-3 years' experience in a recruitment coordination, talent acquisition, or HR administrative role
• Outstanding administrative and organisational skills - you take pride in accuracy and structure, and nothing falls through the cracks on your watch
• Proven ability to manage multiple tasks, competing deadlines, and a wide range of stakeholders simultaneously in a fast-paced environment
• A confident and credible communicator who is equally comfortable engaging with candidates, hiring managers, and senior business leaders on a daily basis
• High level of accuracy and attention to detail, particularly when handling contracts, candidate data, and compliance-sensitive documentation
• Experience using applicant tracking systems (ATS) and recruitment tools
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or equivalent
• Ability to handle sensitive and confidential information with discretion

Preferred / Advantageous

• Experience supporting end-to-end recruitment processes
• Familiarity with employment legislation and contract administration
• Experience in a professional services, engineering, or consultancy environment
• Exposure to onboarding coordination and HR processes
• Interest in process improvement and operational efficiency within talent acquisition

Your day-to-day activities Recruitment Coordination & Administration

• Serve as a key point of contact for recruiters, hiring managers, and candidates throughout the full recruitment lifecycle
• Coordinate and schedule interviews across multiple hiring teams, managing calendars, meeting invites, room bookings, and virtual interview set-up with precision
• Track recruitment activity across all open roles, ensuring each stage progresses in line with agreed timelines and proactively flagging any blockers
• Maintain clear, organised, and compliant records across all recruitment activity

Offer & Contract Management

• Draft, review, and issue employment contracts and offer letters, ensuring accuracy and full compliance with internal policies and employment legislation
• Manage offer approvals and maintain clear records of compensation and contract details
• Liaise with internal teams to ensure all pre-employment documentation is completed correctly and on time

Candidate Management & Experience

• Act as a confident, professional, and responsive point of contact for candidates at every stage - from first contact through to offer
• Ensure candidates receive timely, consistent, and high-quality communication throughout the process

Applicant Tracking & Data Management

• Maintain and update candidate records within the applicant tracking system (ATS), ensuring data accuracy and completeness
• Generate recruitment reports and provide insights on pipeline activity where required
• Ensure all documentation is organised, compliant, and easily accessible

Job Posting & Advertising

• Assist in the creation and posting of job advertisements across multiple platforms (e.g. job boards, LinkedIn, company careers page)
• Monitor application flow and flag any gaps or challenges in attracting suitable candidates
• Support employer branding efforts through consistent and clear job content

Sourcing Support

• Support the Talent Acquisition team with proactive sourcing activity when required, including identifying and engaging potential candidates through LinkedIn, job boards, and other channels
• Help build and maintain talent pipelines for key or recurring roles

Onboarding Support

• Coordinate onboarding activities, including preparing new hire documentation and ensuring all pre-start requirements are completed
• Liaise with internal teams to ensure a smooth transition from offer acceptance through to a new hire's first day
• Support induction planning and onboarding schedules

Process Improvement & Team Support

• Identify opportunities to improve recruitment processes, systems, and workflows
• Support the Talent Acquisition team with ad hoc projects and initiatives
• Contribute to building efficient, scalable recruitment practices

Benefits

• Flexible working times / Hybrid Working
• 20 days of holidays, increasing up to 25 days
• Pension Scheme
• Your own company laptop
• Coverage for working travel out-of-pocket expenses
• Travel tax scheme or bike-to-work scheme
• Regular training, mentoring, and further college support
• Support for Chartership
• A professional subscription fee paid by the company
• Heavily subsidized social committee activities (5-a-side football, golf society, climbing club, and regular social events)

Here at Ethos we believe in equal opportunities and that each individual can bring something 'WoW' to our organisation. So if you don't necessarily meet every single point on the job description, but think you have what it takes, please still get in touch. We'd love to have a chat and see if you could be a great fit.