Talent Acquisition Coordinator

We're recruiting for a proactive and organised Talent Acquisition Coordinator to support our recruitment activities. This role will help ensure a smooth candidate and hiring manager experience while enabling efficient and compliant recruitment operations.

Why Stantec:

Stantec is a global leader in sustainable design and engineering, with a diverse workforce committed to improving the communities where we live and work. Our People & Culture team plays a central role in attracting talented individuals who share our values of collaboration, integrity, and innovation.

About The Role:

As a Talent Acquisition Coordinator at Stantec, you will play a vital role in supporting the end-to-end recruitment process. Working closely with Talent Acquisition Partners, HR Business Partners, and Hiring Managers, you'll help deliver a consistent, professional, and engaging hiring experience for candidates and internal stakeholders alike.

This position involves operational delivery across candidate communication, data management, process coordination, onboarding support, and TA analytics/reporting helping drive continuous improvement across Stantec's talent acquisition practices.

Key Responsibilities:

• Support Talent Acquisition Partners with all phases of the recruitment lifecycle, including posting jobs, managing candidate communications, and scheduling interviews with candidates and hiring managers.
• Ensure recruitment systems (ATS) are maintained accurately creating, updating, and closing requisitions and candidate records.
• Coordinate smooth onboarding activities with HR colleagues and hiring managers to deliver a positive new-joiner experience.
• Draft and issue standard candidate correspondence including interview invites, feedback, and offer documentation.
• Maintain accurate recruitment data for reporting, compliance, and audit purposes.
• Track and report on recruitment metrics and progress to support data-driven decision-making.
• Support employer branding initiatives and careers marketing activity (job board posts, social sharing, etc.).
• Contribute to continuous improvement identifying ways to optimise processes, candidate experience, and system usage.

About You:

• Experience in a recruitment support, HR administration, or Talent Acquisition Coordinator role (or similar).
• Comfortable using applicant tracking systems (ATS) and HRIS tools with strong data accuracy.
• Excellent organisational skills with the ability to manage multiple tasks concurrently.
• Strong written and verbal communication skills, with commitment to delivering exceptional candidate and stakeholder service.
• Proficient in Microsoft Office (especially Outlook, Word, Excel).
• A proactive approach to problem-solving and continuous improvement.

What We Offer:

• Competitive salary and benefits package
• Hybrid working options
• Opportunities for career growth within Talent Acquisition
• Supportive and inclusive company culture focused on professional development