Supply Chain Stock Assistant

Main area Supply Chain & Inventory Management Grade Band 3 Contract Fixed term: 18 months (With possibility of extension and/ or permanent.) Hours

• Full time
• Part time

37.5 hours per week (Monday - Friday, 08:00 - 16:00) Job ref 339-FD9749-LMG Site Christopher Hancock Building - Southmead Hospital Operating Unit Town Bristol Salary £25,760 - £27,476 pa pro rata Salary period Yearly Closing 07/08/:59

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1 st July 2026 to become Bristol NHS Foundation Trust. This creates an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Job overview About the Role

The Supply Chain Stock Assistant provides a comprehensive inventory management and supply chain service across clinical and non-clinical areas. The postholder is responsible for ensuring products are accurately received, stored, replenished, tracked, and managed throughout their lifecycle using the Trust's inventory management systems.

Working closely with clinical, procurement, and supply chain colleagues, the postholder will support inventory accuracy, product traceability, stock availability and efficient stock management practices to ensure products are available when and where they are required to support patient care.

The role contributes to the development of a modern, digitally enabled inventory management service through effective use of inventory systems, stock management processes and continuous improvement activities.

Main duties of the job What You'll Be Doing

You'll be at the heart of the hospital's supply chain, ensuring clinical teams have the products and supplies they need to deliver safe and effective patient care. Working across a variety of departments, you'll use modern inventory systems and technology to manage and control stock, maintain accurate records, champion change, drive adoption, and ensure products are available where and when they're needed.

In this role, you will:

• Ensure essential products and supplies are available to support patient care across the Trust.
• Manage stock levels, replenishment, receipting deliveries and inventory records using digital inventory management systems.
• Use barcode scanning technology and inventory systems to maintain product traceability and stock accuracy.
• Work closely with clinical teams and colleagues to resolve stock issues and respond to operational needs.
• Support the introduction of new systems, processes and technologies as part of our modernisation programme.
• Help reduce waste, improve efficiency and contribute to continuous improvement across the supply chain service.

Working for our organisation Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of 2.6 billion, we are now one of the largest NHS trusts in the United Kingdom.

Chaired by Ingrid Barker and led by Maria Kane as Chief Executive, Bristol NHS Foundation Trust aims to transform the way healthcare is delivered locally with a clear focus on making a difference for what we call our Four Ps:

• Better outcomes for ourPatients
• More opportunities for our People
• Fairer more consistent care for ourPopulation
• Best Value for Public Purse

Our vision for five years from now:

• Patients will wait less time to be diagnosed and treated, and they will have the same high-quality experience and outcomes, regardless of who they are or where they live.
• We will meet rising demand by maximising the use of our available resources.
• More care will be delivered nearer to patients, in their homes or the community.
• Digital technologies will have transformed the way we work and the way we deliver care.
• Our people will feel engaged, energised and empowered by their work.
• We will be known as a place where people enjoy working, training and building a career.
• Our volume of globally renowned research and innovation will have grown significantly.
• We will contribute to system financial balance

Detailed job description and main responsibilities Interpersonal and communication skills

• Develop effective working relationships with clinical teams, procurement staff, receipt and distribution teams, suppliers and colleagues.
• Act as a first point of contact for routine stock management and inventory enquiries.
• Communicate stock availability issues, shortages, substitutions and supply disruptions to relevant stakeholders.
• Support staff within clinical areas in the use of inventory management processes and systems.
• Participate in team meetings, service reviews and implementation activities.
• Work collaboratively with the Project Support Officer and wider Procurement team to support implementation of inventory management processes, system enhancements, go-live activities and continuous improvement initiatives.

Professional knowledge and expertise

• Undertake materials management, inventory control and replenishment activities across multiple departments.
• Maintain agreed stock levels using inventory management systems and established procedures.
• Receive, check and process deliveries and goods receipts.
• Perform stock counts, inventory reconciliations and stock validation exercises.
• Process stock returns, recalls and product withdrawals.
• Maintain inventory records and undertake stock management processes that support product traceability, product recall management and patient safety requirements.
• Maintain availability of products within assigned clinical areas through effective replenishment, inventory control and stock management activities.

Planning and coordination

• Proactive approach and organise daily workload across assigned clinical and non-clinical areas.
• Coordinate replenishment schedules and inventory activities to minimise disruption to clinical services.
• Participate in stock-count programmes and implementation activities.
• Support and undertake inventory reviews and validation exercises during system rollouts and service changes.

Practical and technical skills

• Use handheld barcode-scanning devices and inventory management systems.
• Accurately undertake stock transactions, goods receipting and inventory adjustments.
• Operate manual handling equipment including roll cages and stock trolleys.
• Maintain accuracy when processing inventory transactions and stock records.

Patient care and support

• No direct patient care responsibilities.
• Work within clinical environments to ensure availability of products and supplies required for safe patient care.
• Support product traceability and recall processes that contribute to patient safety.
• Undertake routine inventory and stock management activities on behalf of clinical areas to support the availability of products and enable clinical staff to focus on patient care.

Service development and improvement

• Contribute to continuous improvement of inventory management processes.
• Participate in implementation of new inventory management practices and technologies.
• Support introduction of inventory processes within new departments and clinical areas.
• Participate in go-live, stock validation and hypercare activities associated with implementation of inventory management processes.
• Support inventory data collection, stock validation and inventory verification activities associated with service developments and system implementation.
• Participate in stock-count activities required before and after implementation of inventory management systems within new and existing areas.
• Provide operational input into process mapping and inventory management reviews to support continuous improvement and service development.

Finance and resource management

• Be responsible for the safe handling, storage and use of stock and supplies.
• Maintain accurate inventory records contributing to financial control and stock governance.
• Support reduction of stock waste through effective stock rotation and expiry management.
• Monitor stock use, inventory levels and replenishment requirements to support effective stockholding and minimise excess inventory.
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