Supply Chain Co-ordinator
Posted 9 days 15 hours ago by NHS
£60,000 - £80,000 Annual
Permanent
Full Time
Other
Worcestershire, Worcester, United Kingdom, WR1 1
Job Description
Worcestershire Acute Hospitals NHS Trust
Supply Chain Co-ordinator The closing date is 19 March 2026
This vacancy is currently only open to Herefordshire and Worcestershire NHS staff
An exciting opportunity has arisen for a motivated and reliable individual to join our Interventional Supply Chain team. The successful candidate will be based within Theatres at Worcester Royal Hospital.
The successful candidate will be responsible for delivering high-quality, timely, and accurate supply chain services within a busy and dynamic hospital environment. This role involves working closely with colleagues across Theatres, Clinical Departments, and the wider Procurement and Supply Chain teams to ensure the effective management and flow of stock and supplies.
Applicants should have good communication skills, a strong attention to detail, and confidence in using IT systems, including both desktop and handheld devices. Previous experience in a similar role, ideally within a hospital or healthcare setting, is desirable but not essential.
Main duties of the job Key responsibilities of the role include:
This is a physically active role including the lifting and movement of goods and roll cages. The post holder will be expected to follow safe manual handling procedures when receiving, transporting, and distributing stock across the site. On occasion, the role may require travel to other Trust locations to provide operational support or cover.
Flexibility, attention to detail, and a commitment to maintaining high standards are essential.
About us Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.
The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.
We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.
Job responsibilities Post title: Supply Chain Coordinator
Pay Band: Band3
Department Procurement& Supply Chain
Accountable to: Director of Procurement
Reports to: Deputy Supply Chain Manager
Job Summary:To undertake Supply Chain duties associated with economic ordering, receipting and efficient storage of goods.To promote and maintain a cost effective and proactive inventory management service in accordance with agreed policies and procedures.
Location: Procurementand Supply Chain Department - Interventional team - WRH
Key Relationships:
All customers of the Procurement and Supply Chain Department
Procurement Managers
Trust Financial Colleagues
Suppliers and their Trade Associations
Clinical Teams and Specialties including Theatres and Surgery
Key Tasks:
1. Deal and distribute any post or incoming correspondence within the Supply Chain section.
2. To take receipt, sign for and bookin delivered goods whilst reporting any discrepancies and taking the appropriate corrective action, and liaising with suppliers when items do not arrive as expected.
3. To undertake activities regarding stock movement analysis and re-order level assessment in conjunction with user requirements.
4. To advise and agree upon replenishment levels with authorised staff in accordance with agreed procedures as part of the Supply Chain Review Programme.
5. To deliver goods to their correct end destination and obtain a signed delivery note where applicable.
6. To continually develop and improve relationships within internal customers through regular personal contact with a view to developing knowledge of medical and surgical consumables to facilitate the Supply Chain Review Programme.
7. To monitor and control replenishment levels, in-house and at ward level. To order and maintain optimum stock levels and replenish via economic ordering quantities. Data is to be captured via the use of the handheld PDA and then transmitted to the relevant stock management or inventory management system.
8. Be aware of and adhere to the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers.
9. To move and distribute materials using the appropriate manual handling equipment whilst observing Health and Safety Procedures at all times.
10. To put away top up items in to agreed stock locations ensuring the stock rotation of goods.
11. To operate mechanical aids in a responsible and safe manner, keeping equipment and working areas safe, clean and tidy whilst ensuring compliance to Health and Safety Procedures at all times. Non-compliance to be reported to the line manager.
12. To carry out stock taking duties in relevant areas.
13. Issue stock to internal and external sites adhering to prescribed procedures to facilitate the costing out of materials to the appropriate area.
14. To maintain systems for filing of delivery notes and all associated paperwork.
15. To participate in training sessions to assist in personal and departmental development.
16. To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances.
17. To monitor contract compliance and advise Requisitioners on the most efficient ordering procedures whilst adhering to Trust policies.
18. Carry out Supply Chain staff relief duties at other locations as and when required.
19. Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated and promoting a get it right first time ethos.
20. To arrange the return of products in accordance with prescribed procedures. Liaising with customers and suppliers, obtaining the relevant authorisation and packing the items for despatch where appropriate.
21. To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently.
22. Provide advice and information to internal customers with regards to stock management and product availability by using E-mail, telephone, virtual and face to face meetings.
23. To use reporting programmes to interrogate systems for product analysis and provide usage data for budget holders.
24. Be responsible for the day to day security of all goods, equipment and materials within the material management working environment.
25. Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan.
26. To actively contribute to the efficiency of this section by embracing the core values of the Departmental Strategy. To provide the level of service and performance to meet the departmental objectives as defined by Senior Management. This requires being flexible in approach to an ever changing, demanding and dynamic NHS working environment.
27. To ensure stock rooms are kept clean and tidy and free from debris in line with Infection Control policies.
28. To abide by Trust SFIs and to ensure adequate levels of control are in place with regards to ordering goods.
Person Specification Experience
Supply Chain Co-ordinator The closing date is 19 March 2026
This vacancy is currently only open to Herefordshire and Worcestershire NHS staff
An exciting opportunity has arisen for a motivated and reliable individual to join our Interventional Supply Chain team. The successful candidate will be based within Theatres at Worcester Royal Hospital.
The successful candidate will be responsible for delivering high-quality, timely, and accurate supply chain services within a busy and dynamic hospital environment. This role involves working closely with colleagues across Theatres, Clinical Departments, and the wider Procurement and Supply Chain teams to ensure the effective management and flow of stock and supplies.
Applicants should have good communication skills, a strong attention to detail, and confidence in using IT systems, including both desktop and handheld devices. Previous experience in a similar role, ideally within a hospital or healthcare setting, is desirable but not essential.
Main duties of the job Key responsibilities of the role include:
- Receiving and receipting deliveries
- Stock rotation and replenishment of clinical areas
- Conducting cycle counts and stock audits
- Internal distribution of goods across the department
- Supporting the implementation of a Trust-wide Inventory Management System
This is a physically active role including the lifting and movement of goods and roll cages. The post holder will be expected to follow safe manual handling procedures when receiving, transporting, and distributing stock across the site. On occasion, the role may require travel to other Trust locations to provide operational support or cover.
Flexibility, attention to detail, and a commitment to maintaining high standards are essential.
About us Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.
The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.
We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.
Job responsibilities Post title: Supply Chain Coordinator
Pay Band: Band3
Department Procurement& Supply Chain
Accountable to: Director of Procurement
Reports to: Deputy Supply Chain Manager
Job Summary:To undertake Supply Chain duties associated with economic ordering, receipting and efficient storage of goods.To promote and maintain a cost effective and proactive inventory management service in accordance with agreed policies and procedures.
Location: Procurementand Supply Chain Department - Interventional team - WRH
Key Relationships:
All customers of the Procurement and Supply Chain Department
Procurement Managers
Trust Financial Colleagues
Suppliers and their Trade Associations
Clinical Teams and Specialties including Theatres and Surgery
Key Tasks:
1. Deal and distribute any post or incoming correspondence within the Supply Chain section.
2. To take receipt, sign for and bookin delivered goods whilst reporting any discrepancies and taking the appropriate corrective action, and liaising with suppliers when items do not arrive as expected.
3. To undertake activities regarding stock movement analysis and re-order level assessment in conjunction with user requirements.
4. To advise and agree upon replenishment levels with authorised staff in accordance with agreed procedures as part of the Supply Chain Review Programme.
5. To deliver goods to their correct end destination and obtain a signed delivery note where applicable.
6. To continually develop and improve relationships within internal customers through regular personal contact with a view to developing knowledge of medical and surgical consumables to facilitate the Supply Chain Review Programme.
7. To monitor and control replenishment levels, in-house and at ward level. To order and maintain optimum stock levels and replenish via economic ordering quantities. Data is to be captured via the use of the handheld PDA and then transmitted to the relevant stock management or inventory management system.
8. Be aware of and adhere to the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers.
9. To move and distribute materials using the appropriate manual handling equipment whilst observing Health and Safety Procedures at all times.
10. To put away top up items in to agreed stock locations ensuring the stock rotation of goods.
11. To operate mechanical aids in a responsible and safe manner, keeping equipment and working areas safe, clean and tidy whilst ensuring compliance to Health and Safety Procedures at all times. Non-compliance to be reported to the line manager.
12. To carry out stock taking duties in relevant areas.
13. Issue stock to internal and external sites adhering to prescribed procedures to facilitate the costing out of materials to the appropriate area.
14. To maintain systems for filing of delivery notes and all associated paperwork.
15. To participate in training sessions to assist in personal and departmental development.
16. To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances.
17. To monitor contract compliance and advise Requisitioners on the most efficient ordering procedures whilst adhering to Trust policies.
18. Carry out Supply Chain staff relief duties at other locations as and when required.
19. Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated and promoting a get it right first time ethos.
20. To arrange the return of products in accordance with prescribed procedures. Liaising with customers and suppliers, obtaining the relevant authorisation and packing the items for despatch where appropriate.
21. To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently.
22. Provide advice and information to internal customers with regards to stock management and product availability by using E-mail, telephone, virtual and face to face meetings.
23. To use reporting programmes to interrogate systems for product analysis and provide usage data for budget holders.
24. Be responsible for the day to day security of all goods, equipment and materials within the material management working environment.
25. Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan.
26. To actively contribute to the efficiency of this section by embracing the core values of the Departmental Strategy. To provide the level of service and performance to meet the departmental objectives as defined by Senior Management. This requires being flexible in approach to an ever changing, demanding and dynamic NHS working environment.
27. To ensure stock rooms are kept clean and tidy and free from debris in line with Infection Control policies.
28. To abide by Trust SFIs and to ensure adequate levels of control are in place with regards to ordering goods.
Person Specification Experience
- Supply Chain experience
- Experience of ordering systems.
- Knowledge of Supply Chain Systems
- Experience of IT Office Systems Microsoft, Excel, Word.
- Experience of working in a business and distribution environment.
- Supply Chain experience within a healthcare environment
- To be able to prioritise and develop creative solutions.
- Be able to keep accurate records of all activities for audit purpose.
- Ability to be proactive and use own initiative.
- Willingness to change and implement new ideas/concepts.
- Demonstrate competence in planning and organising skills
- Team player.
- Be physically fit and able to handle all manual handling duties, lift and delivering using appropriate manual handling aids
- Good standard of General Education.
- Good IT and keyboard Skills.
- C.I.P.S./ C.I.L.T. or relevant Supply Chain qualifications . click apply for full job details