Student Engagement Administrator - 12 month Fixed Term Contract Scholars Oxford, England, United Kingdom

Join us at EIT:

At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionaryscientists, technologists, engineers, researchers, educators and innovatorsto tackle humanity's greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at .

Your Role:

This is an exciting opportunity for a highly efficient Administrator tosupportthe StudentEngagementteam within the EIT Education & Scholarships team.The Education & Scholarships team works with undergraduate and graduate students funded to study at the University of Oxford and connected to EIT projects, developing and deploying technology for global benefit.

TheStudentEngagementfunctional areasupportsEIT-funded students to develop their potential and thrive on an elevated trajectory as future innovators and leaders.We lead a high-touch onboarding journey, coordinate a fully integrated internshipprogrammefor undergraduate students,deliver structured skills programming and experientiallearningand cultivate a vibrant, connected student community.

The rolewill require some out-of-hoursworke.g.duringstudent eventsand requires a flexible professional with strong interpersonal skills, exceptionalorganisationalskillsand experience working in a diverse setting.

Your Responsibilities:

• Manage the team inbox and other communication channels, coordinatingtimelyresponses and follow-up with relevant teams, and escalating complexorsensitive matters asappropriate.

• Maintainaccurateand up-to-date student records and support the day-to-day administration of processes in Salesforce and other relevant systems, completing routine data entry and quality checks, resolving discrepancies, and escalating system issues or enhancement needs.
• Support the effective management of documents and information across relevant systems, ensuring records areaccurate, organised and handled in line with data-protection requirements.
• Coordinate thedevelopmentand review of key student materials,such asthe Student Handbook, ensuring content is accessibleand engaging.
• Coordinate keylogisticsforstudentsarriving in Oxford, including travel arrangements andprocurement ofnecessary merchandise.
• Provide administrativeand logisticalsupport for meetings, including scheduling, agenda preparation, minute-taking, and follow-up of agreed actions.
• Liaise with internal teams and external suppliers to support the administration of contracts, subscriptions,invoicesand payments.
• Assistwith the planning and delivery of student events, managing logistical components to ensure smooth and memorable experiences.
• Provide general administrativeassistanceto the Student Engagement team asrequired, contributing to a well-functioning team.

Essential Skills, Qualifications & Experience:

• Strong attention to detail.
• Demonstrable administrative experience, including managing enquiries, coordinating follow-upactionsandmaintainingaccuraterecords.
• Strong verbal and written communication with exceptional interpersonal skills
• Strong cultural awareness and sensitivity, with the abilityto work with people from a variety of backgrounds.
• Technically proficientin Microsoft Office, withconfidence inlearningand usingaCRM and other administrative systems.
• Ability tomanageavariedandhigh-volumeworkloadin a fast-paced environment.
• Experience supporting the logisticaldeliveryofevents,meetingsorprojects.
• Demonstrated commitment to the highest standards of ethics and confidentiality.
• Experiencesupporting multiple stakeholders.

Desirable Skills, Qualifications & Experience:

• Experience using Salesforce or a comparable CRM system.
• Experience supporting system testing, processdocumentationor the implementation of system improvements.
• Experience working and communicating with students and/or young people, particularlywithin an education,scholarshipor similar environment.

• Salary: Competitive salary + travel allowance + bonus

• Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together - What It Involves:

• You must have the right to work permanently in the UK for the duration of the Fixed Term Contract, with a willingness to travel as necessary.
• You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
• The closing date for this role is Friday 11th September, with a start date to commence at the end of October 2026.