Strategic Events Manager - Hybrid, Global & Dynamic

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company's esteemed annual list of the World's Most Innovative Companies, as well as recognition as one of U.S. News & World Report's Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

Hines, the global real estate investment manager, is seeking an individual to support the day-to-day operations for its events, which support the strategic goals of the firm. This person will be involved with the development, planning, and execution of Hines-hosted events, both in person and virtual, as well as third-party industry events.

This person should have a strong interest in event planning and project management. The ideal candidate understands financial services and is highly organized, detail-oriented, and proactive, with strong time management, leadership, and collaboration skills.

Hines-Hosted Events Tracking

• Keep our Global Events Tracker up to date with upcoming events.

Event Planning and Execution

• Develop and oversee comprehensive project plans for events.
• Manage the build of event websites and invitations on our event platform (Cvent) and assist with list management and attendance tracking.
• Coordinate all event logistics including venue and vendor selection, scenic, catering, AV, transportation, ordering of materials, seating arrangements, etc.
• Work with the related teams requesting and compiling content and other event deliverables.
• Assist with onsite set-up and logistics.

Budget Management

• Maintain budgets for events, ensuring cost-effectiveness while maintaining high-quality standards.
• Track expenses and provide regular updates to the finance team.

Post-Event Evaluation

• Conduct post-event evaluations to assess the success of each event, gathering feedback from participants and stakeholders.

Third-Party Industry Conferences Research

• Research and stay abreast of other conferences in which we can further our brand.
• Assist with the information gathering for conferences including requesting costs, attendee lists, agendas, and sponsorship/speaking opportunities.

Execution

• Monitor conference deadlines and execute registrations.
• Coordinate logistics required for sponsorships or speaking roles including submitting sponsor required materials, coordinating marketing materials and tracking speaker prep calls.
• Create pre-event briefing information documents for major conferences.
• Assist with the planning of any ancillary events taking place at a conference.

Qualifications

• Bachelor's Degree in Event Management, Marketing or related field
• 3-5 years previous professional experience, preferably in event planning
• Meticulous attention to detail and a strong passion for planning events
• Ability to handle a fast-paced work environment, multi-task and prioritize
• Organized, proactive and self-motivated individual
• Ability to keep calm and problem solve quickly under high pressure moments
• Strong communication, presentation and interpersonal skills with demonstrated ability to deal effectively at all levels within the organization
• Expert knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Understanding of event management technologies (Cvent) and virtual event platforms (ON24) a plus
• Ability to operate a computer, phone system and general office equipment
• Hybrid work environment (3 days a week in office in Covent Garden)
• Ability to travel 33%

Equal Opportunity Employer

We are an equal opportunity employer and support workforce diversity.