Stock Control Administrator

Stock Control Admin / Analyst

North Wales (Wrexham area) Hybrid working (3 days WFH)Full-time 37.5 hours per week Monday - Thursday 9am - 5pm & Friday 8am - 4pmSalary: £26,000

My client is an expanding European food and logistics business looking to appoint a Stock Control Analyst / Admin to support stock integrity, product compliance, and audit readiness across multiple sites. Reporting into the Stock Control & Compliance function, this role is ideal for someone detail-driven, systems-focused, and confident working with stock data in a fast-paced distribution environment.

Why consider this role?

• Hybrid working model
• 28 days holiday including bank holidays
• Company pension scheme
• Benenden Health membership
• Free eye test voucher and annual flu jab
• Mental Health First Aid support
• Regular company events
• Free on-site parking
• Supportive, collaborative working culture

The role

You'll play a key role in maintaining accurate stock records, supporting inbound quality control, and ensuring compliance and audit standards are met. This is a varied, hands-on position that suits someone inquisitive, analytical, and proactive in resolving discrepancies.

Key responsibilities

Audit & Product Compliance

• Maintain and manage compliance documentation, including supplier declarations and product records
• Carry out product and data checks (GS1 standards, barcodes, labels, specifications)
• Support traceability exercises, mock recalls, and audit preparation
• Collate and organise evidence for audits, recalls, and quality investigations
• Assist with the implementation of regulatory or legislative product changes

Stock Integrity & Traceability

• Develop a strong understanding of stock systems, transactions, and data flows
• Act as a point of contact for stock-related queries
• Reconcile stock data between ERP and third-party warehouse systems
• Investigate and resolve discrepancies, stock-on-hold issues, and allocation problems
• Monitor shelf life, rotation, part pallets, cycle counts, and inventory accuracy
• Process stock adjustments and disposals where required

Inbound & Quality Control

• Monitor inbound deliveries and verify shipping documentation
• Update systems for order changes (codes, quantities, dates)
• Analyse BBE and shelf-life data and liaise with suppliers
• Share pre-advice documentation with warehouses and flag anomalies
• Confirm goods receipts and resolve variances, damages, or quality issues
• Manage purchase returns and outstanding stock enquiries

Additional duties

• Support weekly and monthly stock cut-offs and reporting/KPIs
• Assist with product setup and system testing
• Identify recurring issues, perform root-cause analysis, and suggest improvements
• Follow and contribute to continuous improvement of stock and compliance processes

Skills & experience required

• Exceptional attention to detail and strong record-keeping skills
• Proven problem-solving ability with a compliance-focused mindset
• Intermediate Excel skills (formulas, lookups, pivot tables)
• Strong written and verbal communication skills
• Ability to work independently, prioritise tasks, and manage workload effectively

Desirable experience

• At least 1 year in a stock control or inventory environment
• Knowledge of GS1 standards and product compliance
• Experience using Sage X3 or similar ERP systems
• Exposure to EDI transactions (POs, ASNs, goods receipt confirmations)
• Understanding of supply chain and distribution operation