Sr Manager, Supply Chain

Job Description

The Senior Manager: Supply Chain for Global Logistics will provide strategic leadership and oversight for the financial integrity, governance, and operational control of pharmaceutical inventory across internal facilities and global third-party logistics partners. The role integrates deep inventory management expertise with strong accounting and internal control accountability in a SOX regulated environment, bolstered by a strong command of outsourced contract logistics and a proven record of driving effective supplier relationships on a global scale. The position serves as a critical liaison across Supply Chain, Finance, and Quality.

Inventory Control & Governance

• Own end-to-end inventory control processes for raw materials, API, Drug Product, Britestock, Finished Goods, and clinical inventory.
• Develop, maintain, and enforce inventory-related SOPs, policies, and internal controls in compliance with SOX and GxP requirements.
• Ensure proper segregation of duties, approval workflows, and documentation for all inventory transactions.
• Maintain inventory integrity across Gilead's ERP and warehouse management systems.

Third-Party Logistics (3PL) Inventory Oversight

• Serve as the primary owner of inventory governance for all inventory held at Global Logistic's third-party logistics providers.
• Review and validate inventory reports from 3PLs, including receipts, shipments, transfers, adjustments, cycle counts, and destruction activities.
• Ensure 3PL partners comply with contractual inventory reporting requirements, internal controls, and regulatory standards.
• Lead discrepancy investigations with 3PLs, including root cause analysis and corrective and preventive actions (CAPAs).

Quarterly Inventory Reconciliation

• Lead and execute quarterly inventory reconciliations between:
  1. ERP/system of record
  2. 3PL inventory and movement reports
• Identify, analyze, and resolve inventory variances related to timing, valuation, shrinkage, expiry, damage, or process gaps.
• Prepare detailed reconciliation schedules, variance explanations, and management review documentation.
• Coordinate and validate physical and cycle counts conducted by 3PLs, including count procedures, results review, and formal sign-off.

Financial Accounting & Close Support

• Partner Finance to support monthly, quarterly, and annual close activities related to inventory.
• Partner with Finance to create reserves for excess and obsolete inventory, and write-offs for expired or destroyed product.
• Provide inventory data and analysis for forecasting, budgeting, and financial planning.

SOX Compliance & Audit

• Own inventory-related SOX controls, including control design, documentation, testing, and remediation.
• Perform and review control activities related to inventory transactions, reconciliations, and reporting.
• Support internal, external, and regulatory audits by providing inventory documentation, reconciliations, and walkthroughs.
• Address audit findings and implement corrective actions to strengthen inventory controls and compliance.

Regulatory & Quality Compliance

• Ensure compliance regulatory requirements related to pharmaceutical inventory handling, traceability, and record retention.
• Maintain accurate lot, batch, serialization, and expiry tracking across systems and 3PLs.
• Partner with Quality and Regulatory teams to support inspections and audits involving inventory.

Systems, Reporting & Process Improvement

• Act as subject matter expert for inventory-related ERP and WMS functionality.
• Lead or support system implementations, enhancements, and integrations with 3PL partners.
• Develop and maintain inventory KPIs and dashboards (e.g., inventory accuracy, reconciliation status, write-offs, audit findings).
• Identify and drive continuous improvement initiatives to enhance in