Spanish Speaking Administrative Assistant

Do you have a background in Human Resources or Administration? Are you known for your attention to detail and excellent communication skills? Looking for your next career opportunity in beautiful Barcelona? This could be the perfect role for you!

Your responsibilities as an Administrative Assistant will be:

• Supporting candidates throughout their onboarding process, from contract signature to offboarding
• Collecting contract-related documentation from various stakeholders including clients, candidates, sales teams, finance, and internal departments
• Performing compliance checks on received documentation to ensure relevance, validity, and completeness
• Generating, issuing, and managing contracts for clients and candidates, ensuring proper signatures and secure storage
• Creating and maintaining accurate client and candidate records in master data systems, ensuring consistency across platforms
• Liaising with public authorities when needed to manage administrative or legal documentation (e.g. benefits, work permits, visas)
• Communicating with candidates and clients to gather necessary information for timely and accurate contract creation
• Responding promptly and professionally to internal and external queries, taking ownership and showing accountability
• Supporting the creation of ad hoc reports based on business needs
• Contributing to continuous improvement initiatives to reduce errors, improve efficiency, and streamline processes
• Bringing a detail-oriented mindset and understanding of how various operational processes impact the overall candidate and client experience

Skills, qualifications, and interests you need to succeed in this role:

• You have a Bachelor degree in Human Resources, Labor Relations or related field is a must
• You are fluent in both Spanish and English.
• You have an understanding of various HR functions, including local labor laws, temporary hiring processes, and interpreting collective agreements
• You collaborate effectively with international and cross-functional teams to deliver results
• You demonstrate excellent attention to detail and ensure all information is correct, complete, and consistent
• You bring a strong customer focus and excellent written and verbal communication skills
• You possess strong organizational skills and the ability to manage deadlines and perform well under pressure
• You work independently, take initiative, and maintain a mindset focused on continuous improvement

What's in it for you ?

• Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)
• Career opportunities
• International and multicultural environment
• A company with a worldwide reputation
• Start date: ASAP